Advance Alignment Character Arrow Keys Append Arrow Keys ASCII Codes ASCII Files Attributes Automatic Reference Auto. Ref. - Mark Both Reference & Target Auto. Ref. - Mark Reference Auto. Ref. - Mark Target Auto. Ref. - Master Documents Auto. Ref. - Generating References Auto. Ref. - Multiple References Auto. Ref. - Footnotes/Endnotes Auxiliary Files Backup Beep Options Binding Block Block Protect Bold Cancel Capitalization Cartridges And Fonts Center Page Top To Bottom Center Text Between Left/Right Margins Codes Colors/Fonts/Attributes Columns - Text Compose Concordance Conditional End Of Page Copy Cursor Movement Cursor Speed Date Delete Codes Delete Files Delete Text Directories Display Pitch Display Setup Document Comments Document Compare Document Format Document Summary Enter Error Messages Exit Fast Save (Unformatted) Flush Right Font Footnotes And Endnotes Force Odd/Even Page Format Forms Forms Fill-In Go To Go To DOS/Go To Shell Graphics Graphics Options Hard Space Headers And Footers Help Hyphenation Hyphenation Zone Indents Index Initial Settings Justification Kerning Keyboard Layout Language Line Draw Line Format Line Height Line Numbering Line Spacing List Files Lists Locked Documents Look Macros Margin Release Margins Mark Text Master Documents Math Merge Merge Codes Move Other Format Outline Overstrike Page Format Page Numbering Page - Soft And Hard Paper Size/Type Paragraph Numbering Print Print Color Print Job - Cancel Print Job - Display Print Job - Rush Print Options Print Quality Printer Commands Printer Control Printer Functions Printers - Select Printing - Stop Printing To Disk Redline/Strikeout Repeat Value Replace Retrieve Reveal Codes Rewrite Ruler Save Screen Search Setup Sheet Feeder Shell Sort Spacing Speller Split Screen Style Suppress Page Format Switch Tab Align Tab Set Table Of Authorities Table Of Contents Tabs Text In/Out Thesaurus Type Through Typeover Undelete Underline Units Of Measure View Document Widow/Orphan Window Word And Letter Spacing Word Search Alignment Character [See: Tab Align] END OF TEXT Align Tabs [See: Tab Align] END OF TEXT Advance <> This feature lets you insert a code into your document at a specific location where you want some text to be printed at a different location than normal. This feature is very handy if you are printing on pre-printed forms, or are designing your own forms. Your choices for the advance feature are: Up, Down, Line, Left, Right, Position. Once the advance code is inserted into your document, all text following that code will be printed starting at this new location. When you want to stop the advance feature, you must choose it again, this time choosing the opposite advance (for example, if you previously chose to advance up .5, you must now choose to advance down .5) Here's how it's done: 1. Move the cursor to the location where you want the advance to start. 2. While holding down the Shift key, press F8. This takes you to the Format menu. 3. From the Format menu, press 4 for Other. This will take you to the Format:Other menu. 4. You now have the following options to choose from: Advance: 1 Up; 2 Down; 3 Line; 4 Left; 5 Right; 6 Position Choose one of these by pressing the appropriate number, located to the left of each selection. You'll then be asked to specify the exact distance for the advance. You must type this in using the currently selected unit of measurement. Explanation of choices: Advance Up: Moves following text up the distance you specify. Advance Down: Moves following text down the distance you specify. Line: This is similar to Advance Up, except that the measurement you specify is the distance down from the top of the page, rather than a distance up from the current cursor location. Advance Left: Moves the following text left the distance you specify. Advance Right: Moves the following text right the distance you specify. Advance Position: Moves the following text a specified distance from the left side of the paper. Example of using the Advance feature: Let's say you've designed an order form for your company. Now you want to fill the form in with various information. First, measure the exact location of each field on the form, down from the top of the paper and over from the left margin. Then, use the Advance Line and Advance Position features to position your cursor on the form. Example: Let's say the Company Name field is 1.2 inches down from the top of the page and 3.5 inches over from the left side of the paper. 1. Type the company name. 2. Move the cursor to the left side of the company name. 3. Select the Advance feature by holding down the Shift key and by then pressing F8. This presents the Format menu. Press 4 to go to the Format:Other menu, and from this menu press 1 for Advance. 4. The Advance menu will appear at the bottom of your screen. Press 3 for Advance. 5. Type the number 1.2 and press ENTER. This tells the program to position the cursor 1.2 inches down from the top of the paper. You'll be returned to the Format:Other menu. 6. Press 1 and the Advance menu appears at the bottom of your screen. Select Advance Position by pressing 6 and then type the number 3.5 and press ENTER. This tells the program to move the cursor 3.5 inches over from the left margin. Don't forget, however, that if there is any other text following this field, you'll need to reposition the cursor again using the advance feature. Otherwise, all following text will continue directly to the right of the company name. END OF TEXT Append <> to first block some text <> to append the blocked text to the specified filename This feature is used when you want to add some text to the end of another document that you've already saved. Here's how it's done: 1. Move your cursor to the very start of the text that you want to select. 2. While holding down the Alt key, press F4. This turns on the Block feature, which allows you to select text. 3. Move your cursor to the end of the text that you want to select. 4. While holding down the Ctrl key, press F4. This causes the Move menu to appear at the bottom of your screen. 5. Press 1 for Block. This will cause the Move:Block menu to appear at the bottom of your screen. 6. Press 4 for Append. 7. You'll be asked to specify the file name. Type the name and press ENTER. If the file isn't in the current working (default) directory, be sure to type the correct location of the file. For example, if the file is on a floppy disk in the A: drive and you've been working off of the C:\WP5 directory on your hard drive, you would type: A:\filename where filename is the name of the file you want the selected text to be appended to. END OF TEXT Arrow Keys [See: Cursor Movement] END OF TEXT ASCII Codes The following ASCII codes are listed to assist you in typing special character while in WordPerfect. To insert any of these characters into your WordPerfect document, hold down the Alt key and, using the numeric keypad on your keyboard, type the number listed. The standard keyboard characters have been omitted from this list. A few other characters have also been omitted because they could not be properly displayed in this HelpSystem database. Note that certain types of printers cannot print all of these characters. [See: Compose] Character Number You Type --------- ---------------  1  2  3  4  5  6  7  8 11 12  14  15  16  17  18  19  20  21  22  23  24  25  27  28  29  30  33  127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 END OF TEXT ASCII Files [See: Go To DOS/Go To Shell] END OF TEXT Attributes [See: Cartridges And Fonts] END OF TEXT Automatic Reference <> and then choose Reference, Target or Both This text contains a general overview of the Automatic Reference feature. See the individual variations of Automatic Reference to learn how they are used. The Automatic Reference feature is handy for documents that include references to other pages in the current document, footnotes, or even other documents. For example, let's say the report you're working says, Sigmund Freud is one of the founding fathers of modern psychology (see Modern Psychology, page 103). You can now use the Automatic Reference feature to tell WordPerfect to keep track of the page location of Modern Psychology for you, even if you add or delete pages from the document! Once you've used the Automatic Reference feature here, WordPerfect will automatically update the page number if you add or delete text and cause the Modern Psychology section to move to a different page number. This is done by inserting a special reference code in place of the page number. If you are referring to a page in the current document, the you would place your reference code in place the page number. You would then place your cursor at the start of the text you are referring to and insert a target code. [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Mark Both Reference & Target <> and then choose type of Reference to be generated The most common usage is Mark Both Reference And Target. Here's how it's done: 1. Move your cursor to the page number. Erase it and put a space in its place. 2. Now you're ready to invoke the Automatic Reference feature. While holding down the Alt key, press F5. 3. Choose Auto Ref from the menu at the bottom of your screen by pressing 1. You'll now see the Mark Text:Automatic Reference menu appear on screen. 4. Choose Mark Both Reference And Target by pressing 3. 5. You now have another menu, Tie Reference to: which requires you to choose one of the following: 1 - Page Number 2 - Paragraph/Outline 3 - Footnote Number 4 - Endnote Number 5 - Graphics Box Number Note 1: If you choose Graphics Box Number, you'll need to specify the type of graphics box you want as your target. Note 2: If you are referencing a graphics Figure and the word Figure appears before the figure number, don't type the word Figure as part of the reference or it will appear two times when the automatic reference is generated. Choose one of these five new choices. The easiest choice is number 1, Page Number. Assuming you want to tie your reference to a specific page number, you'd press 1. 6. You will be returned to your document. Move your cursor to the beginning of the text you want to reference and press ENTER. Your cursor will then move automatically back to where it was when you invoked the Automatic Reference feature. A code will have been inserted at that location and another one will have been inserted at the start of the referenced text. If that referenced text should end up on a different page, the page reference number will automatically be updated! [See: Automatic Reference] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Mark Reference <> and then choose a Reference type If you come to a place where you want to create a reference and know that you plan to create the target later, or if you plan to create multiple references for a single target, use this selection to mark the reference all by itself. 1. Let's assume you've got a phrase reading, (See Cuisine, page ). Move your cursor to the blank spot where the page number should appear. 2. Invoke the Automatic Reference feature: while holding down the Alt key, press F5. 3. Select Automatic Reference by pressing 1. 4. Select Mark Reference by pressing 1 again. 5. From the list of reference types, choose a type (usually Page). 6. You'll be asked to specify a name. Type any name you want, but remember: you must use this same name when you define the target later on. 7. A question mark will appear on screen where the page number would normally appear. This question mark will remain there until you do two things: 1) define a target by choosing Mark Target from the Automatic Reference menu, and; 2) use WordPerfect's Generate Automatic Reference feature, which automatically updates all references within the current document. [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Mark Target <> and then type a Target name Use this feature in conjunction with the Automatic Reference - Mark Reference feature. Once you've marked a reference, you need to mark the target for that reference. Here's how it's done: 1. Move your cursor to the start of the target text (the text you'll be referring to in your document). 2. While holding down the Alt key, press F5. 3. Choose Automatic Reference by pressing 1. 4. Choose Mark Target by pressing 2. 5. Type the name that you used (or are going to use) for the reference. A code will be inserted into your document at that location, telling WordPerfect that this is the target of any references to the name you just specified. [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Master Documents <> The Automatic Reference - Mark Reference/Mark Target features are useful if you are referring to things in master documents, meaning that the reference text and the target text (the text you're referring to) are in two separate files. Here's how it's done: We're assuming that you have a document which contains a Master Document (a separate document that you are including in the current document). 1. Use the Automatic Reference - Mark Reference feature to place the reference code where you want it. 2. Open up your other Master Document and use the Automatic Reference - Mark Target feature to place a target reference code. [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Generating References <> When you first use the Automatic Reference - Mark Reference/Mark Target features, you may find that at your reference code spot, there is a question mark rather than a page number. This is because you need to use the Generate References feature to update your document, telling it to make sure that every reference code knows the exact location of its target code. Here's how it's done: 1. While holding down the Alt key, press F5. 2. From the menu at the bottom of your screen, choose Generate by pressing 6. 3. Choose Generate Tables, Indexes, Automatic References, etc. by pressing 6. 4. Answer Yes to the question asking you whether you want to proceed. Simply press Y. You're done! [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Multiple References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Multiple References <> What if you're referring not only to a page number, but also to a Figure number on that page? No problem! Place a reference code where you would normally place a page number. Keep track of the name you use. Place another reference code at that same location, this time referring to a graphics box type. Use the same reference name. Now place two target codes at the location of your Figure, one for the page and one for the graphics box type. That's it! Should the Figure get bumped onto a different page, WordPerfect will keep track of it and update the page number at the reference code location. [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Footnotes/Endnotes] END OF TEXT Auto. Ref. - Footnotes/Endnotes <> and then type a name You can refer to a footnote or endnote regardless of whether or not the footnote/endnote has been created yet. Here's how it's done: 1. Move your cursor to the location that you want to put the reference to the footnote/endnote. 2. While holding down the Alt key, press F5. 3. From the menu at the bottom of your screen, choose Automatic Reference by pressing 1. 4. From the Mark Text - Automatic Reference menu on your screen, choose Mark Reference by pressing 1. 5. From the Tie Reference to: menu on your screen, choose Footnote Number or Endnote Number by pressing 3 or 4, respectively. 6. You'll be asked to specify a name. Type any name you want and press ENTER. You'll be returned to your document. A question mark will appear where your reference code has been inserted. 7. If you haven't already created your footnote/endnote, do so. When you do, remember to insert a target code into that footnote/endnote, using the appropriate name. [See: Automatic Reference] [See: Auto. Ref. - Mark Both Reference & Target] [See: Auto. Ref. - Mark Reference] [See: Auto. Ref. - Mark Target] [See: Auto. Ref. - Master Documents] [See: Auto. Ref. - Generating References] [See: Auto. Ref. - Multiple References] END OF TEXT Auxiliary Files <> This feature is used to tell WordPerfect where you are keeping certain files that are important to the operation of WordPerfect. These include the locations for: backup directory - where your timed backed files are stored. hyphenation files - files named WP{WP}EN.HYL (the automatic hyphenation database) and WP{WP}EN.HYC keyboard/macro files - your keyboard re-definition files (files ending with .WPK), your macro files (files ending with .WPM) and your macro resource files (files ending with .MRS). main Speller dictionary - where the WP{WP}EN.LEX dictionary file is kept. supplemental dictionary(s) - where your special dictionary(s) is/are kept (files ending with .SUP). thesaurus - your WP{WP}EN.THS thesaurus file is located. printer files - files ending with .PRS are located. style library files - files that contain style definitions. [See: Backup] [See: Macros] [See: Printers - Select] [See: Setup] [See: Speller] [See: Style] [See: Thesaurus] You can keep these files in any directories/disk drives that your choose. Here's how it's done: 1. While holding down the Shift key, press F1. 2. From the Setup menu now on your screen, choose Location of Auxiliary Files by pressing 7. 3. You now have eight different selections. Change the ones that you want. Press F7 to exit from this menu. END OF TEXT Backup <> WordPerfect gives you two different automatic backup features, Timed and Original. These two features can be useful for preventing you from loosing all of your work in the event of a power outage. However, you should always make extra copies of your important files onto floppy disks. To tell WordPerfect what type of backup option you want, here's what you do: 1. While holding down the Shift key, press F1. 2. From the Setup menu now on your screen, choose Backup by pressing 1. 3. Select Timed or Original backup by pressing 1 or 2, respectively. Timed Backup If you choose this option, you can tell WordPerfect how often (in minutes) to automatically save a temporary version of your document (the file will be called either WP{WP}.BK1 for the document on screen 1, or WP{WP}.BK2 for the document on screen 2) in the backup files directory. Original Backup If you choose this option, you can tell WordPerfect to NOT use backup document file names, but to instead save backups of your documents using the same names of the documents themselves. END OF TEXT Beep Options <> to change Beep Options WordPerfect makes your computer beep for three reasons: 1. You made a mistake answering a menu question. 2. WordPerfect needs your help hyphenating a word. 3. WordPerfect failed during a search operation. If you want, you can turn any or all of these beep options OFF. Here's how: 1. While holding down the Shift key, press F1. 2. From the Setup menu now on your screen, choose Initial Settings by pressing 5. 3. From the Setup: Initial Settings menu now on your screen, choose Beep Options by pressing 1. 4. You'll now have three choices (as noted above). Press F7 when you're done. END OF TEXT Binding <> and then type binding width This feature lets you shift text to the right on odd-numbered pages and to the left on even-numbered pages. This makes room on two-sided copies for holes/bindings. For one-sided copies, just increase the left margin. Here's how to set up the Binding feature 1. While holding down the Shift key, press F7. This displays the Print menu. 2. Select Binding by pressing B. 3. Enter the binding width by pressing the number and pressing ENTER. 4. Press F7 to return to your document. The binding width is set from the left or right edge of the page (depending on whether the page is odd-numbered or even-numbered) and takes precedence over the margin settings. A code for binding width IS NOT inserted into your document. If you want to change the binding width or set it back to zero, repeat the steps above. Binding width is now changed for every print job until you exit from WordPerfect or until you change it again. END OF TEXT Block <> toggles Block feature ON or OFF The Block feature is used to define portions of text for use with other features. For example, you can block a section of text, "cut" it out and "paste" it at a different loction. You can also block hidden codes to perform some action on the codes (such as deleting or copying). You can use any of WordPerfect's cursor control commands while definig a block. You can also press any single letter, character or press ENTER to position the cursor arfter the next occurrence in the text of the letter or character or at the end of the paragraph. (If, however, what you press is not found within the next 2,000 characters of your document, WordPerfect will beep.) Additionally, you can use WordPerfect's Search feature [See: Search] to extend the block. Once the text you wish to mark has been highlighted by the Block feature and the Block On message is flashing at the bottom of your screen, you can perform any of the block actions listed below under Block Options. Here's a simple overview of how to Block some text: 1. Position the cursor at one end of the text you want to define. 2. While holding down the Alt key, press F4. This turns on the Block feature. 3. Highlight the text you want to define by moving the cursor to the opposite end of the text. 4. Select a feature for use with the defined text. You can use any of the following features when you have blocked text on screen: Bold, Center, Delete, Flush Right, Font (Appearance/Size), Format, Macro, Mark Text (Index, List, Table of Authorities, Table of Contents), Move (Block, Tabular Column, Rectangle), Print, Replace, Save, Search, Shell (Append, Save), Sort, Spell, Style, Switch, Text In/Out, Underline. A Block On message appearing on the status line indicates that you are defining a block of text. 5. You can use the cursor keys (as well as the Search feature [See: Search]) to move the cursor forward or backward to define a block. Type a character (e.g., a period) to move the cursor forward to that character, or press Enter to move the cursor forward to a {HRt} (hard return). Pressing ENTER is especially useful in blocking an entire paragraph. <> Once the Block On message is blinking at the bottom of your screen, you can use any of the WordPerfect features listed below. Note that if the feature requires confirmation, you will be asked to specify Y or N if you want to proceed with the feature. If you press N for No, the feature will be cancelled and the Block highlight will turn off. Block (Alt-F4) Cancels the Block; highlight turns off. Bold (F6) Changes marked text to bold. [See: Bold] Cancel (F1) Cancels the Block; highlight turns off. Center (Shift-F6) Centers the lin(s) of text in the block, after confirmation. Delete/Backspace Deletes the highlighted text after confirmation. Flush Right (Alt-F6) Aligns the lines of text in the block flush right against the right margin after confirmation. Font (Ctrl-F8) Displays the Font Attribute menu, giving you two choices: 1 - Size Assigns a size attribute to the blocked text. [See: Font] 2 - Appearance Assigns an appearance attribute to the blocked text. [See: Font] Format (Shift-F8) WordPerfect asks whether the block should be protected. After confirmation, WordPerfect places protextion codes around the block of text. [See: Block Protect] Macro Commands (Ctrl-Pg Up) WordPerfect assigns the blocked keys to a variable. [See: Macros] Mark Text (Alt-F5) Displays a Mark Text menu, giving you four choices: 1 - TOC Indicates that the highlighted text should be included in a Table of Contents. [See: Table Of Contents] 2 - List Indicates that the highlighted text should be included in a List. [See: Lists] 3 - Index Indicates that the highlighted text should be included in an Index. [See: Index] 4 - TOA Indicates that the highlighted text should be included in a Table of Authorities. [See: Table Of Authorities] Merge/Sort (Ctrl-F9) Displays the Sort/Select screen with the highlighted text as input. [See: Sort] Move (Ctrl-F4) Displays a Move menu, giving you three choices: 1 - Block Allows you to move, copy, delete or append the highlighted text. [See: Move] 2 - Tabular Column Rehighlights the text as a tabular column and WordPerfect asks whether to move, copy, delete or append the highlighted column. 3 - Rectangle Rehighlights the text as a rectangle and asks whether to move, copy, delete or append the rectangle. [See: Move] Print (Shift-F7) Prints the highlighted text after confirmation. Replace (Alt-F2) Performs a Replace within the confines of the highlighted text. [See: Replace] Save (F10) WordPerfect prompts you for a filename. If you type in a filename and press ENTER, WordPerfect saves the highlighted text under that filename. (If the file already exists, you are asked if you want to replace the old file.) Search (F2) Extends the block to the entered search text or codes, if the text/codes are found within the next 2,000 characters of the document. [See: Search] Shell (Ctrl-F2) Saves or appends the highlighted text to the Clipboard, which is used by the WordPerfect Corporation software program, WordPerfect Library. Spell (Ctrl-F2) WordPerfect spell-checks the highlighted text. Styles (Alt-F8) WordPerfect displays a Styles menu giving you two choices: 1 - Create Creates a paired style. [See: Style] 2 - On A set of paired style codes are placed around the highlighted text. [See: Style] Switch (Shift-F3) WordPerfect presents a menu at the bottom of the screen with two choices: 1 - Uppercase The highlighted text is converted to all uppercase. 2 - Lowercase The highlighted text is converted to all lowercase. Text In/Out WordPerfect creates a comment from the marked text after confirmation. [See: Document Comments] Underline (F8) WordPerfect underlines the highlighted text. [See: Underline] END OF TEXT Block Protect <> The Block Protect feature lets you protect a block of text from being split by a soft page break. 1. Block the text you want to protect. 2. While holding down the Shift key, Press F8. 3. Press Y to protect the highlighted text. Do not include the hard return at the end of the paragraph. The block should start at the first word of the paragraph and end with the last word of the paragraph. When you want to keep a certain number of lies together (such as a title with the first paragraph), use Conditional End Of Page. When you want to protect paragraphs from soft page breaks that fall on the first or last line, use Widow/Orphan Protection. [See: Conditional End Of Page] [See: Widow/Orphan] END OF TEXT Bold <> Bolded text is printed darker than normal text. You determine how bolded text appears on the screen with the Colors/Fonts /Attributes feature. [See: Colors/Fonts/Attributes] Here's how to bold text: 1. If you haven't already typed the text, move your cursor to where you want to start typing bold text. 2. Press F6. 3. Type the text. When you come to the location where you want to turn the Bold feature off, press F6 again. If you're already typed the text and want to bold it: 1. Move the cursor to the start of the text. 2. While holding down the Alt key, press F4. This turns on the Block feature. 3. Move the cursor to the end of the text that you want bolded. 4. Press F6. This bolds all the highlighted text and turns the Block feature back off again. [See: Block] END OF TEXT Cancel <> You can press Cancel (in WordPerfect, the F1 key all by itself is considered the Cancel key -- think of it as your Panic Button!) to: * Back out of a WordPerfect menu or status line message. You may need to press Cancel more than once. * Cancel a WordPerfect hyphenation request and wrap the word to the next line (when Hyphenation is on). * Recover up to 3 levels of deleted text. * Turn off the Block feature. * Cancel a search or a macro currently in progress. [See: Undelete] END OF TEXT Capitalization <> As we all know, to type capitalized text, you first hit the Caps Lock key to turn it ON. All text typed with the Caps Lock key ON will automatically be capitalized. Here's how it's done: 1. Move your cursor to the starting location. 2. While holding down the Alt key, press F4. This turns on the Block feature. 3. Move your cursor to the end of the text. 4. While holding down the Shift key, press F1. You'll see a menu appear at the bottom of your screen giving you two choices: 1 Uppercase; 2 Lowercase. 5. Make the appropriate selection. Once you've done so, the Block feature will turn off again. END OF TEXT Cartridges And Fonts <> If you are using a printer which allows you to change fonts with interchangeable print cartridges, print wheels or downloadable font files, you may find this feature to be very important. This feature lets you specify the cartridges & fonts that you want use with your printer. Here's how it's done: 1. While holding down the Shift key, press F7. This will display the Print menu. 2. Choose Select Printer by pressing S to display a list of printers you have already defined. 3. Using the arrow keys on your keyboard, move the cursor to the printer you want. 4. Select Edit by pressing 3 to display the Printer Settings menu. 5. Select Cartridges and Fonts by pressing 5 to display a list of cartridge and font options. 6. Using your arrow keys, move the cursor to the option you want and then choose Select Fonts by pressing 1. This will display a list of available cartridge or fonts. 7. Using the arrow keys, move the cursor to the cartridge or font you want to use with your printer and mark it as being Present When Print Job Begins (*), and/or Can Be Loaded (Unloaded) During Print Job (+). 8. You're done! Press F7 two times to return to the Printer Settings menu. The fonts/cartridge(s) or downloadable file(s) you marked appear on the Base Font menu and may be used when you change fonts in a document. END OF TEXT Center Page Top To Bottom <> This feature lets you automatically center all the text on a specific page exactly in between the top and bottom margins of the page. This can be very useful in preparing short letters. Here's how it's done: 1. You need to move your cursor to the very top of the page that you want centered on the paper. The easiest way to do this is to press the Pg Up (Page Up) key one time and to then press the Pg Dn (Page Down) key one time. 2. While holding down the Shift key, press F8. This will display the Format menu. 3. From the Format menu, choose Page by pressing 2. 4. Choose Center Page (top to bottom) by pressing 1. 5. That's it! To return to your document, press F7. Note: You should always place the Center Page code before any Column On codes. And, don't even use this feature if the page contains any footnotes/endnotes. END OF TEXT Center Text Between Left/Right Margins <> Probably one of the most often-used features in WordPerfect! If the text is already typed, here's what to do: 1. Move your cursor to the start of the text. 2. While holding down the Shift key, press F6. That's it! As soon as you move your cursor away from that line, it will appear properly centered on the page. If the text is not already typed, here's what to do: 1. Before typing the text, press and hold down the Shift key and then press F6. 2. Type your text. Note 1: Your line of text must fit within the current page margins. And, the line of text must end with a hard return, Flush Right code or a Tab. Note 2: If the cursor isn't at the left margin, or if it is preceded by a tab, tab align or more than one space, your text will be centered at the current cursor position. Centering Text Over Columns If you want to center a heading over a column created with WordPerfect's Column feature, here's what to do: 1. Assuming you haven't yet typed the heading, move your cursor to the center of the column that you want the text centered over. 2. While holding down the Shift key, press F6. 3. Type the heading. If you want more than one heading on the same line, you should press Tab after typing each heading to turn off the Center feature. Centering A Group Of Lines Of Text If you want a number of lines all centered, you can do this: 1. Move your cursor to the start of the first line of text. 2. While holding down the Alt key, press F4. This turns on the Block feature. 3. Move your cursor to the end of the last line that you want centered. All the lines will be highlighted. 4. While holding down the Alt key, press F6. 5. You'll be asked whether or not you want to center all the text. Press Y for Yes. END OF TEXT Codes <> Codes are abbreviated WordPerfect commands that tell WordPerfect and your printer what to do. You can't see these codes unless you use the Reveal Codes feature (Alt+F3). Here is a summary of all the WordPerfect 5.0 codes: [ ] Hard Space [-] Hyphen - Soft Hyphen [Adv] Advance [Align] Tab Align [Block] Begin Block [Block Pro] Block Protection [Bold] Bold [Box Num] Caption in Graphics Box [C/A/FlRt] End of Tab Align or Flush Right [Center Pg] Center Page Top to Bottom [Cntr] Center [Cndl EOP] Conditional End Of Page [Col Def] Column Definition [Col Off] End of Text Columns [Col On] Beginning of Text Columns [Comment] Document Comment [Color] Print Color [Date] Date/Time Function [Dbl Und] Double Underline [Decml Char] Decimal Character/Thousands Separator [Def Mark:Index] Index Definition [Def Mark:Listn] List Definition [Def Mark:ToC] Table of Contents Definition [DSrt] Detectable Soft Return [End Def] End of Index, List, Table of Contents [End Opt] Endnote Options [Endnote] Endnote [Endnote Placement] Endnote Placement [Ext Large] Extra Large Print [Figure] Figure Box [Fig Opt] Figure Box Options [Fine] Fine Print [Flsh Rt] Flush Right [Footnote] Footnote [Font] Base Font [Footer] Footer [Force] Force Odd / Even Page [Form] Form (Printer Selection) [FtnOpt] Footnote / Endnote Options [Full Form] Table of Authorities Full Form [HLine] Horizontal Line [Header] Header [HPg] Hard Page [HRt] Hard Return [Hyph] Hyphen [HZone] Hyphenation Zone [>Indent] Indent [>Indent<] Left/Right Indent [Index] Index Entry [ISRt] Invisible Soft Return [Italc] Italics [Just] Right Justification [Just Lim] Word/Letter Spacing Justification Limits [Kern] Kerning [L/R Mar] Left and Right Margins [Lang] Language [Large] Large Print [Line Height] Line Height [Ln Num] Line Numbering [> This feature lets you change the way things are displayed on the screen. The Size and Appearance menus (which you activate by simultaneously pressing Ctrl+F8) list font attributes. Using the Colors/Fonts/Attributes feature, you determine how characters with those attributes should appear on your computer screen, such as italicized text and underlined text. Here's how it's done: 1. While holding down the Shift key, press F1. 2. The Setup menu will appear. Press 3 for Display. 3. Choose Colors/Fonts/Attributes by pressing 2. 4. If you have a monitor that has font capabilities, you will be asked to select a set of fonts. If you have a CGA (low-resolution color) monitor, you will be asked about the speed of writing text to your screen. If you have a monochrome monitor, you will be sent to the menu described below in step 6. 5. Choose Screen Attributes (or Screen Colors) by pressing 1. 6. Assign a screen font color/attribute to each font attribute listed. 7. If you want, you can also set up screen 2 (the feature in WordPerfect where you can work on two different documents at the same time) at this time by holding down the Shift key and pressing F3. Make screen font color/attribute selections. 8. Press F7 to exit and return to your document. END OF TEXT Columns - Text <> Text Columns are handy for typing a newsletter, glossary, script, inventory list or any other type of document which requires text to flow into columns automatically. With this feature you can create newspaper columns or parallel columns. There are four steps to setting up columns on a page. First, you go to the Columns menu and tell WordPerfect what the columns should look like. Next, you turn the Columns feature ON (this is a separate command). Then, if you haven't already typed your text, you type it. Finally, when you are done with your columns and want to return to normal page layout (or define different columns), you turn the Columns feature off. Here's how it's done: 1. Move your cursor to the location where you want the columns to start. If you want to take already-typed text and have it flow into columns, move the cursor to the start of the text. 2. While holding down the Alt key, press F7. 3. Choose Column Definition by pressing 4. The Column Definition menu appears. 4. From this menu, choose Type by pressing 1. 5. Choose the type of columns you want. If you want text that flows like a newsletter, choose Newspaper by pressing 1. If you want parallel columns (like the type in an inventory report), choose parallel by pressing 2. If you want to be sure that no block of text in a column gets split by a soft page break, choose parallel columns with block protect by pressing 3. 6. Enter the number of columns (up to 24) that you want across the page by pressing 2. 7. Choose the distance you want in between the columns by pressing 3. 8. Choose the margins you want (left and right) on the page for the columns section of the page(s) by pressing 4. 9. Press F7 when you're done. END OF TEXT Compose <> This feature lets you create special characters by either overprinting two characters on each other or by removing the space between two characters. The first type are called diacriticals while the latter are called digraphs. A diacritical might be (e + `) while a digraph might be (A + E). Diacriticals and digraphs are also known as members of the European character set. Note that depending on the font you are using with your printer, you may not be able to print certain digraphs or diacriticals. Here's how to type a digraph or diacritical: 1. While holding down the Ctrl key, press the number 2. 2. Type two characters that you want to join together, such as a and e to create ). If these two characters can be combined by WordPerfect, they'll appear on screen. Hint: There is another way to type these extended characters. If you know the character's ASCII number, you can do this: 1. While holding down the Alt key, type (using the numeric keypad near the right side of your keyboard) the ASCII number of the character you want to type. 2. When you release the Alt key, the character will appear whose number you just typed. END OF TEXT Concordance <> A concordance file is a listing of frequently used words/phrases in a document which are also included in that document's index. If you are creating a WordPerfect index which contains words or phrases which are repeated often in a document, you may want to make a concordance file. When you create the index, WordPerfect searches the document for every word or phrase listed in your concordance file. These words/phrases are then added to the index along with words you have specifically marked to be included in the index. The concordance file is a regular WordPerfect document. To create one, simply start a new document and start typing! At the end of each word or phrase, press ENTER. If you are typing a long phrase, let the lines wrap automatically. If WordPerfect comes to a hard return (HRt), it will assume that this marks the end of an entry. If your concordance file is extremely large, your computer may run out of memory when you go to create your index. If this happens, WordPerfect will give you an error message indicating so. When you go to create your index, WordPerfect asks you for the name of the concordance file for the index. Type the name of the file you saved and press ENTER. (If you don't want to use a concordance file, simply press ENTER.) END OF TEXT Conditional End Of Page <> This feature lets you protect a certain number of lines on a page from being split by a page break. Here's how it's done: 1. Count the number of lines that you want to keep together on one page. You'll need to know this number later. 2. Move the cursor to the line above the first line in the block of text that you want to keep from being split up. 3. While holding down the Shift key, press F8. 4. Choose Other by pressing 4. 5. Select Conditional End Of Page by pressing 2. 6. You'll be asked to specify the number of lines you want to keep together. This is the number you counted earlier. Type the number and press ENTER. 7. Press F7 to return to your document. If it's possible to keep this number of lines together, WordPerfect will do it, placing a page break before the lines if necessary. END OF TEXT Copy [See: Move] END OF TEXT Cursor Movement <> The cursor is the little blinking bar on your screen that shows you where the current typing position is. There are a number of different ways to move the cursor around in a document in WordPerfect. Note that you cannot move the cursor past the lowest (deepest) position in the current document except by pressing ENTER. Here is a summary of the cursor movement keys in WordPerfect 5.0: Arrow Keys Pressing one of the arrow keys moves the cursor in the direction that the arrow points. End Press End and the cursor moves to the end of the current line. Escape Press Esc (Escape) and you'll see n = 8 at the bottom left of your screen. This number (8) is the number of repetitions that WordPerfect will do if you subsequently use any of the cursor movement keys. For example, if you're at the bottom of a page and want to move the cursor up eight lines, press Esc and then press the up arrow key. If you want to change the repetitions, press Esc and type a different number. Then use any of the cursor movement keys. Home You can press Home and then one of the arrow keys to move the cursor to the ends of the text on your screen. Ctrl+Home This invokes the Go To command in WordPerfect. While holding down the Ctrl key, press Home. Then, type the number of the page that you want to move the cursor to. Press ENTER. Page Up/Page Down (Pg Up/Pg Dn) Press these two keys to move the cursor to the first line on the previous page (if there is one -- or else to the top of the first page) or to the last line on the current page. Plus/Minus (+/-) Press the plus key and the cursor moves to the first line on your screen. Press the minus key and the cursor moves to the last line on your screen. Ctrl+Left Arrow/Ctrl+Right Arrow Press and hold down the Ctrl key. Then, either press the left arrow or the right arrow. The first causes the cursor to move left by one word (if there is one); the latter causes the cursor to move to the right by one word (if there is one). END OF TEXT Cursor Speed <> If you want to change the speed of the cursor, here's what to do: 1. While holding down the Shift key, press F1. This presents the Setup menu. 2. Select Cursor Speed by pressing 2. 3. Select a repetition speed. These speeds are listed in characters per second. Select Normal to return to your keyboard's normal keyboard speed. END OF TEXT Date <> This feature lets you insert the current date/time into your document as either a function code or as actual text, such as January 1, 1990. And, you can choose whether or not the time is included as well as how the date/time will appear when your document is printed. To insert the date as a string of text: 1. Move the cursor to the location where you want the date inserted in your document. 2. While holding down the Shift key, press F5. This takes you to the Date/Outline menu. 3. Select Date Text by pressing 1. This takes you back to your document and causes the date to be typed in where your cursor was. To insert a function code instead of the current date: 1. Move the cursor to the location where you want the date inserted in your document. 2. While holding down the Shift key, press F5. This takes you to the Date/Outline menu. 3. Select Date Code by pressing 2. You'll be taken back to your document. You'll notice that the current date has been typed. When you eventually print your document, that date will be updated to the current date. Changing the way the date is printed, and to include the current time: 1. While holding down the Shift key, press F5. This takes you to the Date/Outline menu. 2. Select Date Format by pressing 3. This takes you to the Date Format menu. 3. Choose from one of the formats on the menu. Be careful to follow the example, noting where spaces and other punctuation belong (it's up to you to type it in!). You can include up to 29 characters in the format. Leading Zeros In Your Format If you are including the month, day or hour as a number, you can type a percent sign to have a leading zero added with the number is less then ten. Here are a few examples: Format What Actually Prints 2/1/5 1/1/90 %2/%1/5 01/01/90 7:90 1:01pm %7:90 01:01pm Notice that for minutes less than ten, WordPerfect automatically includes a leading zero. If You Want Month/Day Names Abbreviated: Type a percent sign to have the names abbreviated. Here's an example: Format What Actually Prints 3 1,4(6) January 13, 1990 (Sunday) %3.1,4(%6) January 13, 1990 (Sun) To Permanently Change The Date/Time Formats: Go to the WordPerfect Setup Menu [See: Setup] and make the format change there. Inserting Dates/Times In Merge Documents: 1. Move the cursor to the location where you want the date/time inserted. 2. While holding down the Shift key, press F9. This displays the Merge Codes menu. 3. Press D to insert the symbol ^D into the file. When the primary file is merged, the current time and/or date is inserted where the ^D appears. [See: Merge] END OF TEXT Delete Codes <> This feature lets you remove WordPerfect command codes. These codes are abbreviated instructions that you cannot see unless you use the Reveal Codes command. [See: Reveal Codes] These instructions tell WordPerfect things like turn the bold feature ON or center the text on this line between the left and right margins. Obviously, WordPerfect does not use such easy-to understand instructions. At any rate, if you want to get rid of a command that you've inserted in your document, such as Bold or Underline, then you'll need to delete that particular code. There are several ways to do this. Here's the easiest method. 1. Move the cursor to the beginning of your document. 2. Now you'll use the Search command to search for the command that you want to remove. Press F2. At the bottom of your screen you'll see a prompt asking you to specify what you want to look for. 3. Press the same key(s) that you would normally press to invoke the WordPerfect command that you want to remove. For example, if you wanted to remove an underline, you'd press F8. 4. In order for the Search command to begin, you have to press F2. Press F2. 5. WordPerfect will search for the command. Your cursor will land on the first occurrence of that particular command. If it's the one you don't want, you can erase it (even though you can't see it) by simply pressing the Backspace key. When you do, you'll see a message at the bottom of your screen asking you if you want to erase that command. Type Y for Yes. That's it! The alternative method is to use the Reveal Codes command to display all the WordPerfect commands in your current document. Using this method, you'd move your cursor through your document until you came to the unwanted command. Then, you'd move your cursor to the right side of that command and press the Backspace key to erase it. END OF TEXT Delete Files <> WordPerfect gives you a very easy way to erase files while you're in WordPerfect. Here's how. 1. Press F5 to use the List Files command. This presents you with a list of the files in your current directory. You'll notice that, depending on how many files there really are, you might not see all of the file names listed. WordPerfect shows you as many names as it can fit on your screen. To see more names you must move the on-screen cursor down the screen with your arrow keys (or PgDn/PgUp). 2. You'll notice that as you press the arrow keys, certain file names become highlighted. Highlight the file name that you want erased. 3. With the appropriate file name highlighted, press 2 (or press the Del key). 4. You'll see a message at the bottom of your screen asking you if your want to erase that file. Type Y for Yes or N for No. That's it! You can also erase more than one file at a time. You do this by marking multiple file names. Here's how. 1. Press F5 to use the List Files command. [See: List Files] 2. With the appropriate file name highlighted, press * (asterisk). This will mark that file name. The cursor will then move to the next file name. 3. Continue this process until you've marked all of the file names that you want to delete. 4. Press 2 (you can't use the Del key this time). 4. You'll see a message at the bottom of your screen asking you if your want to erase that file. Type Y for yes or N for No. That's it! END OF TEXT Delete Text <> There are several ways to erase text in WordPerfect. Let's review them: Backspace You can use the Backspace key to erase text/codes that are to the left of where the cursor currently is. If you try to erase a WordPerfect command with this key, you'll see a message appear at the bottom of your screen asking you if you want to erase that command. Press Y for Yes or N for No. Del This stands for delete. This is just like the Backspace key, except that it erases text to the right of where the cursor currently is. If you try to erase a WordPerfect command with this key, you'll see a message appear at the bottom of your screen asking you if you want to erase that command. Press Y for Yes or N for No. Delete Block You can erase a block (section) of your text by first Block Select'ing it. [See: Block] Then, press the Backspace key or the Del key. You'll see a message appear at the bottom of your screen asking you if you want to erase the block of text. Type Y for Yes or N for No. Delete Word This is a handy WordPerfect command used to erase one word at a time. Move the cursor to the left side of the word you want to erase. Hold down the Ctrl key and press Backspace. The word will be erased. If you want to erase more than one word, first press the Esc (Escape) key, type the number of words you want erased, and then use the Delete Word command. Delete To End Of Line This command lets you erase everything from the current cursor location to the end of that line. Hold down the Ctrl key and press the End key. If you want to erase more than line of text with this command, first press the Esc (Escape) key, type the number of lines you want to erase, and then use the Delete To End Of Line Command. Delete To End Of Page This deletes everything from the current cursor location to the end of the page. Hold down the Ctrl key and press PgDn (Page Down). Delete To Word Boundary This command deletes text from the current cursor location to the beginning of the word to the LEFT of the cursor. It's essentially the opposite of the Delete Word command (Ctrl- Backspace). END OF TEXT Directories <> A directory is a lot like a hanging file folder in a filing cabinet -- you use it to store files, usually files which are usually (but not necessarily) related to one another. For example, your WordPerfect software SHOULD BE stored in its own directory. When you install WordPerfect, it assumes that you want to install the software in a directory called C:\WP50. When your computer loads the WordPerfect program, it has to choose a location where it will store files and where it will look for certain files (such as your dictionary and thesaurus files). This is called the default directory (usually the same directory where WordPerfect is stored). However, you may not want to store your own documents and other related files in this default directory. Luckily, WordPerfect lets you change the default directory while you're in WordPerfect. If you use the List Files feature [See: List Files], WordPerfect will present you with a listing of the current default directory, showing you things like file names, dates, sizes, etc. At the bottom of the screen you'll see a menu with a number of choices. To Create A New Directory While In WordPerfect: 1. Press F5 to go to the List Files screen described above. Then, choose Change Directory from the menu at the bottom of your screen by pressing 7 (or you can press the = equal sign). 2. Type the name of the directory that you want to make the default directory and press ENTER. 3. If WordPerfect determines that this is the name of a new directory, you'll be asked to confirm whether or not you want to create a new directory. Type Y for Yes or N for No. To Change The Default Directory While In WordPerfect: 1. Press F5 to go to the List Files screen described above. Then, choose Change Directory from the menu at the bottom of your screen by pressing 7 (or you can press the = equal sign). 2. Type the name of the directory that you want to make the default directory and press ENTER. 3. If WordPerfect determines that this is not the name of a new directory, the directory you just specified will become the current default directory. Note that the default directory changes back to the original default when you exit from WordPerfect. What Are Subdirectories? These are directories within directories -- you might think of these as file folders within hanging file folders. An example might be: C:\WP50\MYSTUFF. If you wanted to change to a subdirectory, you would have to type in the full name, i.e.: C:\WP50\MYSTUFF END OF TEXT Display Pitch <> The display pitch is the amount of space, in width, that one character occupies on the screen. Using the Display Pitch feature, you can change this. If you reduce the Display Pitch, your document(s) expand horizontally. Keep in mind that this does not affect the printed document. The display pitch adjustment is made when WordPerfect comes to a situation where you have used measurement features such as tabs, indents and column margins which cause text to overlap. If, for example, you had three columns of text, you could increase the display pitch measurement to display the columns closer together on your screen. Here's how to use the Display Pitch feature: 1. While holding down the Shift key, press F8. This displays the Format menu. 2. Select Document by pressing 3 to display the Document Format menu. 3. Select Display Pitch by pressing 1. This allows you to begin changing the Display Pitch. 4. Press Y to tell WordPerfect to automatically adjust the Display Pitch, or, press N and then type in a display pitch of your own. 5. Type in a display pitch width. If you are having WordPerfect set the display pitch automatically, it can only decrease the display pitch. 6. Press F7 to return to your document. The Display Pitch value is saved in your document as a code, and is changed for the entire document. END OF TEXT Display Setup <> This feature lets you examine and/or change the way you've set up WordPerfect's various customizable features. These customizable features include: * Automatically Format/Rewrite * Colors/Fonts/Attributes * Display Document Comments * Filename (displayed on the status line at the bottom of the WordPerfect text editing screen) * Graphics Screen Type * Hard Return Display Character * Menu Letter Display * Side-By-Side Columns Display Here's how to get to the Display Setup menu: 1. While holding down the Shift key, press F1. 2. Choose Display by pressing 3. 3. Select one of the options listed above. 4. Press F7 when you're done and you will be returned to the WordPerfect text editing screen. Here's an explanation of the eight customizable features listed above: Automatically Format And Rewrite If the setting on this option is No, WordPerfect formats and rewrites text on the screen as you scroll through a document. While this saves a considerable amount of formatting time, you can change the setting and decide to have WordPerfect format the text on the screen as you edit by selecting Automatically Format and Rewrite, then pressing Y. [See: Rewrite] Colors/Fonts/Attributes This option lets you define how a character with attributes appears on the screen. On-screen appearance is independent of the way text is printed. [See: Colors/Fonts/Attributes] Display Document Comments Document comments are comments inserted into a document that often serve as reminders to the document author. This option determines whether or not document comments are automatically displayed with the text in a document. After selecting this option, press Y if you want to display document comments or press N if you do not want document comments displayed. In either case, document comments are not printed by your printer, they're only for viewing on screen. [See: Document Comments] Filename On The Status Line This option determines whether the filename of the file on the screen appears on the status line. After selecting this option, press Y if you want to display the filename on the status line or press N if you do not want the filename displayed. At times, the filename is replaced with messages (e.g., Typeover if you press "Ins") even if you decide to display the filename on the status line. Graphics Screen Type WordPerfect automatically selects the correct graphics driver for your graphics card and monitor when you start the program. If the graphics screen type you are using is not shown in the list, you may need to copy the driver file for your particular graphics screen (*.WPD) from the Fonts/Graphics diskette to the directory where WP.EXE is located. If you have a special situation, however (e.g., two monitors run by the same computer), select this option, move the cursor to the correct item, then press ENTER to select the correct graphics screen type from the displayed list. If your monitor does not appear on the list, check the files ending with .WPD on the Fonts/Graphics diskette. If a filename matches your monitor name, copy the file to the directory where WP.EXE is located and the monitor will appear on the list. Hard Return Display character This option defines the way a hard return is displayed on the screen. If you want a character other than a space displayed for a hard return, select this option, then type the character you want to use. You can also enter a character from a WordPerfect character set with the Compose feature. [See: Compose] Menu Letter Display WordPerfect is designed with mnemonic menus. Rather than selecting a feature with a number, you can use the mnemonic letter. This option determines how the mnemonic letter is displayed on the screen. Select this option, then select an attribute. [See: Font] Side-By-Side Columns Display If the setting on this option is Yes, columns you create with the Columns feature are displayed as they appear on the printed page. To speed up scrolling and editing, however, you can display each column on a separate page by selecting this option, then pressing N. Although columns may be displayed on separate pages, they are still printed side-by-side. END OF TEXT Document Comments <> This feature lets you insert one of more useful comments into your document. You can decide whether you want the comments displayed on the screen or not, but the comments are never printed unless you change them to text. Document Comments can be used as reminders, suggestions, notes, etc. Unless you have chosen not to display a comment, the comment appears on the screen in a box at the cursor position. Here's how to create a Document Comment: 1. While holding down Ctrl, press F5. This will display the Text In/Out menu. 2. Select Comment by pressing 5. This displays the Document Comments menu. 3. Select Create by pressing 1. 4. Type the text of your comment. 5. Press F7 to save the comment and return to your document. After selecting Create, an empty Document Comment box is displayed. You can use Bold or Underline in the comment box. You can also enter any character from a WordPerfect character set with the Compose feature. [See: Compose] If you create the comment in the middle of a lien, the comment box separates the text, making it appear as if the text before the box is on a separate line from the text after the box. The entire line of text, however, is still printed as a single line. If you are unsure about the location of text, check the status line. The box is viewed by WordPerfect as a single code. By pressing Left Arrow or right Arrow, you can pass over the code with a single keystroke. Here's how to edit an existing Document Comment: 1. Move the cursor to the position directly AFTER the comment. 2. While holding down Ctrl, press F5. This displays the Text In/Out menu. 3. Select Comment by pressing 5. This displays the Comment menu. 4. Select Edit by pressing 2. 5. Edit the text of the comment. 6. Press F7 to save the changes and return to your document. WordPerfect looks backward from the cursor position for the first comment it can find and displays it for editing. Here's how to turn a Document Comment into regular, printable text: 1. Move the cursor to the position directly after the comment you want to change. 2. While holding down Ctrl, press F5. This displays the Text In/Out menu. 3. Select Comment by pressing 5. This displays the Document Comments menu. 4. Select Convert to Text by pressing 3. WordPerfect searches backward from the cursor through the document for the first comment it can find and changes that comment to text. The comment is changed whether or not the comment is displayed. Here's how to turn regular text into a Document Comment: 1. Move the cursor to the beginning of the block of text that you want to convert. 2. While holding down the Alt key, press F4. This turns the Block Select command ON. [See: Block] 3. Move the cursor to the end of the block of text that you want to convert. 4. With the text still highlighted, hold down Ctrl and press F5. 5. Press Y to change the text to a comment. Press N or any other key if you do not want to convert the text into a Document Comment. The Display Document Comments option on the Display Setup menu [See: Display Setup] lets you decide whether you want to display Document Comments on the screen. If you do not display comments on the screen, text is displayed similar to its appearance on the printed page. Comments are always displayed in the Reveal Codes screen and are never displayed in the View Document Screen. END OF TEXT Document Compare <> You can have WordPerfect compare a document on the screen to a file on disk with the Document Compare feature. WordPerfect compares documents phrase-by-phrase. A phrase is defined as text between phrase markers. Phrase markers include punctuation marks (period, comma, exclamation point, question mark, colon, semicolon), hard returns, hard page breaks, footnote and endnote codes, and the end of a document. If any change is made in a phrase, Document Compare marks the change. On-screen text is redlined if it does not exist in the file on disk. Text existing in the file on disk, but not in the on- screen document, is copied to the on-screen document with strikeout codes added. Here's how to compare a document on the screen with a document on disk: 1. While holding down Alt, press F5. This displays the Mark Text menu. 2. Select Generate by pressing 6. 3. Select Compare Screen and Disk Documents and Add Redline and Strikeout by pressing 2. 4. Type a file name and press ENTER. If a section of text is moved, WordPerfect inserts The Following Text Was Moved before the text and The Preceding Text was Moved after the text. The messages are displayed in strikeout, and changes within the moved text are marked as described above. When you finish comparing documents and want to return to the original on-screen document, you can remove all the redline and strikeout text like this: 1. While holding down Alt, press F5. This displays the Mark Text menu. 2. Select Generate by pressing 6. 3. Select Remove Redline Markings and Strikeout Text from Document by pressing 1. 4. Press Y or any other key except N to go ahead and remove the redlines and strikeouts, or, type N to leave the redlines and strikeouts in the document. The Redline On and Redline Off codes are removed. The Strikeout On and Strikeout Off codes and all the text between the codes is also removed. [See: Redline/Strikeout] END OF TEXT Document Format <> The Document Format menu includes the following options: Display Pitch, Initial Settings, Redline Method, and Document Summary. To change settings for any of these options: 1. While holding down the Shift key, press F8. This displays the Format menu. 2. Select Document by pressing 3. This displays the Document Format menu. 3. Select an option, then make the necessary adjustments. 4. Press F7 to return to the document. Document format changes, unlike other format changes, do not insert a code into a document. Brief descriptions for the items on the Document Format menu are included below. Display Pitch [See: Display Pitch] The display pitch is the amount of space (in width) that one character occupies on the screen. Using the Display Pitch option, you can have WordPerfect adjust display pitch automatically to prevent character overlapping, or you can adjust the display pitch to a setting of your own. Initial Codes [See: Initial Settings] This feature lets you display and edit the initial settings for the current document only. Settings for this feature override default initial settings. Use the Initial Font feature to set the Initial Font. Initial Font This feature sets the initial font for a document. The default setting is the setting entered on the Printer Settings menu. [See: Printers - Select] Redline Method This feature determines how redline marking is displayed on the printed page. [See: Redline/Strikeout] Summary This feature lets you create a document summary for a file. The system filename and ate of creation are listed, and you can add the descriptive filename, subject, author, typist, and comments. [See: Document Summary] END OF TEXT Document Summary <> You can create or edit a document summary for a file with the Document Summary feature on the Document Format menu. The system filename and date are listed, and you can add the descriptive filename, subject, author, typist and comments. A document summary is never printed, but is useful in helping the user search for a file. [See: Word Search] The document summary can be created or edited from anywhere in your document. Here's how: 1. While holding down the Shift key, press F8. This displays the Format menu. 2. Select Document by pressing 3. This displays the Document Format menu. 3. Select Summary by pressing 5. 4. Select an information item by pressing the corresponding number (date of creation cannot be edited), then enter the information. 5. Repeat step 4 for each item you want to change. 6. Press F7 to save the changes and return to your document. The system filename and date of creation are entered for you. If there is no system filename for the document, a (Not Named Yet) message appears and the filename is added to the summary when you save the document. If there is no system filename and you enter a name for the Descriptive Filename heading, Wordperfect generates a suggested system filename and gives you an opportunity to save the document under the generated name when you exit the document. The date of creation is the date on which you first created the document. Any editing changes to the document on a different date do not change the date of creation. The first 400 characters of the document are automatically inserted in the comments area. WordPerfect tries to round off the comments at a sentence or word boundary. You can insert your own comment if you wish. You are limited to 40 characters for each information item except comments. Comments can contain up to 780 characters. You can use Bold and Underline when editing the document summary., To have WordPerfect prompt you for a document summary when using Save or exit: 1. While holding down the Shift key, press F1. This displays the Setup menu. 2. Select Initial Settings by pressing 5. This displays the Initial Settings menu. 3. Select Document Summary by pressing 3. 4. Select Create on Save/Exist by pressing 1, then type Y. 5. Press F7 to exit the menus. The next time you press Save or Exit, the Document Summary appears on the screen. Subject Search Text The subject search text is a pres-selected character or characters used to find the subject of a document. should the characters in the subject search text existing in the first 400 bytes (approximately 400 characters) of a document, the word or phrase following the characters (up to a hard return) is inserted as the Subject/Account heading in the document summary. RE: is WordPerfect's default subject search text. To change the default subject search text: 1. While holding down the Shift key, press F1. This displays the Setup menu. 2. Select Initial Settings by pressing 5. This displays the Initial Settings menu. 3. Select Document Summary by pressing 3. 4. Select Subject Search Text by pressing 2. 5. Enter the character or characters you want WordPerfect to search for. 6. Press F7 to exit the menus. The new subject search text setting remains in effect each time you run WordPerfect. END OF TEXT Enter <> The ENTER key often appears as  or Return on the keyboard, and can be sued to end lines of text, end paragraphs, or insert blank lines. When you find the term Enter in an instructional step in this program, type the indicated text, then press ENTER. When you are positioned at a prompt or setting, pressing Enter accepts the currently displayed response or setting. Return Codes A Soft Return code is inserted into your text when WordPerfect warps a lines. A Hard Return code is inserted into your text when you press Enter. You can delete hard returns with Backspace or Delete. Wrapping You do not need to press Enter each time you reach the end of a line as you do when using a typewriter. Instead, the cursor automatically returns or wraps when you reach the right margin. If you do press ENTER instead of letting the text wrap, your text does not reformat when changes are made, and that line is not justified. END OF TEXT Error Messages <> When the wrong key is pressed, or other problems arise, an error message may appear on the status line. Most messages are self- explanatory and relate to the feature you are using. The following are some common error messages for which you may need additional instructions. Disk Full -- Press any Key to Continue There is not enough room on the diskette in the default drive or on your hard drive) to save the document on your screen. This error often occurs when you are trying to replace document that has been saved before. WordPerfect renames the original file with a .BK! extension (ORIGINAL.BK!) and keeps it on the disk until the document on your screen has been saved.d This means that both the screen document and the *.BK! are on your disk at the same time. You can either delete some unwanted files on your disk to make more room, or insert another formatted diskette in the disk drive. Then, you can try saving the document again. If you receive a Disk Full err message on a hard disk, save the document on a diskette. If you encounter this error while printing, print from List Files or use the Document on Disk option on the Print menu instead of from the screen. If you print from the screen, a print file is created, thus taking up more disk space. File Not Found You entered the filename incorrectly or the file does not exist. WordPerfect lets you try again. Not Enough Memory WordPerfect requires 512K of memory. If you do not have the required memory available, you may not have enough room to compare documents or retrieve graphics files. WP Disk Full -- Press any Key to Continue You tried to retrieve a document that has filled up memory and is overflowing onto the WordPerfect diskette. If there is not room on the WordPerfect diskette for the text in the overflow files, you get this error message. Large files can be handled with the Master Document feature. [See: Master Documents] END OF TEXT Exit <> The Exist feature lets you clear your screen to work on a new document, or exit the WordPerfect program. You are also giving the chance to save your document before clearing or exiting. Here's how to Exit: 1. Press F7. 2. Type Y (or press any other key except N) and enter a filename to save the document on your screen, or, type N to continue exiting without saving the document. 3. When Exit WP? (Y/N) No appears, type Y to exit WordPerfect, or, type N to clear the screen and begin a new document, or, press F1 (Cancel) to return to the document on your screen. If there are documents in screens 1 and 2 [See: Switch] you'll see the message, Exit Doc #? (Y/N) No appear (where ? is the document number, either 1 or 2). Type Y to exit the current screen and (if applicable) switch to the other screen. You can then clear that screen or exit WordPerfect. You can also press Exit to leave menus such as Setup, Font, and Math, or when you finish typing a header, footer, footnote, or endnote. Entering Filenames The filename can include up to eight characters followed by an optional period and up to three more characters for the filename. You can attach a path to the front of the filename and use Left Arrow, Right Arrow, Backspace, Delete and Insert to edit the filename before pressing Enter. Pathnames can include up to 80 characters. If you see the message Replace (Y/N)? (where is an actual filename) appear, then this means that a file with the name you entered already exists on the disk. Type Y to replace the saved file with the document on your screen. Type N and you are prompted to enter another filename. Reminders About Exiting WordPerfect Never turn off your computer or take your WordPerfect diskette out of the disk drive (except when copying files) until you exit WordPerfect and see the DOS prompt on your screen (for example, A>, B>, C:\WP, etc.). If you use the Go to DOS or Go to Shell features and are at a DOS prompt, type EXIT and press ENTER to return to WordPerfect, then use Exit to properly exit WordPerfect before taking out the WordPerfect diskette or turning off your computer. [See: Go To DOS/Go To Shell] END OF TEXT Fast Save (Unformatted) <> Fast Save saves an on-screen document to disk without formatting the document. This cuts down on the time it takes to save a document. Be aware, however, that a document cannot be printed from disk unless it is formatted. In order to print a document saved with Fast Save from disk, you must press: Home Home Down Arrow to force WordPerfect to format the document before saving it. Otherwise, you must retrieve the document and print it from the screen. WordPerfect is not initially set for Fast Save. You can change the setting with the Setup menu. Here's how: 1. While holding down the Shift key, press F1. This displays the Setup menu. 2. Select Fast Save by pressing 4. 3. Press Y to turn on Fast Save, or, press N to turn off Fast Save. 4. Press F7 to exit the Setup menu. The Fast Save setting remains in effect each time you run WordPerfect. END OF TEXT Flush Right <> The Flush Right feature lets you align one or more lines of text flush against the right margin. It can be used for dates, business headings, etc. To flush right text as your type: 1. While holding down the Alt key, press F6. 2. Type the line of text you want at the right margin. 3. Press ENTER to end the flush right. You can flush right an existing line of text by moving the cursor to the beginning of the line, pressing Flush Right, then pressing Down Arrow. There must be a hard return at the end of an existing line for this to work correctly. Flush Right codes are placed at the beginning and end of the line. Because text typed within these codes takes priority over text typed at the left margin, text typed to the left of these codes may disappear from the screen. You can flush right several lines by using Block. [See: Block] The lines can end with a soft return or a hard return. Here's how: 1. Move the cursor to the beginning of the block of text that you want to flush right. 2. While holding down the Alt key, press F4. This turns on the Block feature. 3. Move the cursor to the end of the block of text that you want to block. It will all become highlighted. 4. With the block of text still highlighted, Hold down the Alt key again and press F6. 5. Type Y to flush right the lines. The cursor can be anywhere in the first line before pressing Block for the entire line to be flush. The last line, however, must be completely included in the block for the line to be flush. Flush Right codes are placed at the beginning and end of each line of text, and a hard Return code is placed at the end of each line (f one does not already exist). To remove Flush Right codes, delete them in the Reveal Codes screen. [See: Reveal Codes] END OF TEXT Font <> Use WordPerfect's Font feature to change your current font and/or change the size, appearance, or color of text at the printer. The way font attributes are displayed on the screen depends on how they were defined with the Color/Fonts/Attributes feature. [See: Colors/Fonts/Attributes] Current Font The current font is the font in which normal text is printed. All other font sizes and appearances are usually variations of the current font. For example, if the current font is Helvetica 10 point, then bolded text is usually Helvetica Bold 10 point. Large text is also usually Helvetica, but in a larger point size (depending upon what your printer supports). With the Base Font option on the Font menu, you can change the current font in a specific place in your document. Here's how: 1. Move the cursor to where you want to change the current font. 2. While holding down the Ctrl key, press F8. This displays the Font menu. 3. Select Base Font by pressing 4. This displays a list of available fonts for your printer. 4. Move the cursor to the font of your choice. 5. Choose Select by pressing 1 to select the font and return to the document. The setting remains in effect from that point forward. If you want to change the default setting for the current font, use the Initial Font options on the Printer Selection feature. [See: Printer - Select] The fonts listed on the Base Font men u are the printer';s built-in fonts and the fonts you mark with the Cartridges and Fonts. [See: Cartridges And Fonts] If you want to see how attributes are printed with a particular base font, change the base font with the Printer Selection feature, then print the PRINTER.TST file which is supplied to you on one of your WordPerfect disks. Using Attributes To change the font size or appearance of text as you type: 1. While holding down Ctrl, press F8. This displays the Font menu., 2. Select Size by pressing 1 or Appearance by pressing 2 to display a list of attributes. 3. Select the attribute of your choice. 4. Type the text. 5. Press Right Arrow to move beyond the Attribute Off code. OR: While holding down the Ctrl key, press F8. Then, select Normal by pressing 3. This turns off all attributes. OR: Repeat steps 1 through 3 above to turn off the attribute. Existing Text You can change the font size or style of existing text by blocking the text, then performing steps 1 through 3 above. [See: Block] Print Colors The Print Color option changes the color of text at the printer. [See: Print Color] Attribute Menu WordPerfect's size and style attributes have been organized into two submenus: size and appearance. Brief descriptions of each submenu are shown below. Size The size attributes deal with the height of a character and/or character position in a line. The size attributes include Subscript, Superscript, Fine, Small, Large, Very Large, and Extra Large. Appearance The appearance attributes deal with the style of text. They include Bold, Underline, Double-Underline, Italics, OUtline, Shadow, Small Caps, Redline, and Strikeout. Two of the most commonly-used appearance attributes, Bold and Underline, are also found on separate keys. Attributes & The Printer The appearance of text on the printed page depends upon which attributes your printer supports. For example, print colors have no effect on printed text if your printer does not print colors. If your base font does not have a corresponding italics or bold font in the same point size, italics and bold text will print in the base font with italicized text underlined and bolded text overstruck. If you select an attribute such as Large or Fine Print, the correct font, pitch and line spacing are automatically set for you. If you decide to print a document using another printer or set of fonts, any necessary adjustments to font, pitch and line spacing are automatically set for you. You can discover which attributes are available on your printer by printing the PRINTER.TST file. The PRINTER.TST file includes all attributes ads well as several of the most common attribute combinations. END OF TEXT Footnotes And Endnotes <> Footnotes and endnotes are useful for listing sources or providing more detailed information on a quote or item in your text. You can have both footnotes and endnotes in the same document. WordPerfect automatically numbers footnotes and endnotes, placing the footnotes on the same page as the note number and compiling endnotes at a place of your choice in the document. Several options are available that let you change the numbering style. Creating a Footnote/Endnote When you create a footnote or endnote, you only need to type the text of the note; numbering is done for you. Here's how: 1. Move to the place in your document where you want the note number inserted. 2. While holding down the Ctrl key, press F7. This displays the Footnote/Endnote menu. 3. Select Footnote by pressing 1 or Endnote by pressing 2. 4. Select Create by pressing 1 to begin creating the note. 5. Type the text of the note. 6. Press F7 to save the note and return to your document. After selecting Create, you are placed in a special editing screen. The number that appears in the screen is the number of the note you are creating and is displayed in the way it appears in the note. You can view the first 50 characters of the note by using the Reveal Codes feature (Alt + F3). [See: Reveal Codes] View the entire text of a note by displaying it again in the editing screen. Displaying Notes You can also display footnotes and endnotes with the text of your document by using the Print feature (Shift + F7), then selecting View Document. [See: View Document] Text Space The text space on a page is automatically reduced by the amount of space the footnote(s) occupy (plus a blank line for spacing between the footnote(s) and text). If a footnote needs to be split, 1/2 inch of the footnote appears on the same page as the reference number. This setting may be changed. If there is not enough room for at least 1/2 inch of the footnote to appear on the same page as its number, both the footnote and the line containing the footnote number are moved to the next page. Unwanted Text Remember to press Exit when you finish typing the note or you may mistakenly type the rest of your document in the editing screen. If you do, block the unwanted text (Alt + F4), use the Move feature (Ctrl + F4), then select Retrieve to retrieve the text when you return to your document. [See: Block] [See: Move] [See: Retrieve] Editing A Note After creating one or more notes, you may want to revise the text of a particular note. To edit a note from anywhere in the document: 1. While holding down the Ctrl key, press F7. This displays the Footnote/Endnote menu. 2. Select Footnote by pressing 1 or Endnote by pressing 2. 3. Select Edit by pressing 2 to begin editing the note. 4. Enter the number of the note you want to edit, or, press Enter if the correct number is displayed. 5. Edit the note. 6. Press F7 to save the changes and return to your document. If you are using letters or characters for numbering, enter the appropriate letter(s) or character(s) when indicating the note you want to edit. You can use many features, including Block, Move, and the Speller, while editing a note. If you accidentally erase the note number code, use the Footnote feature to insert a new one while in the editing screen. [See: Block] [See: Move] [See: Speller] Deleting A Note To delete notes from your test: 1. Move the cursor to the note number. 2. Press Backspace or Delete to delete the note number. 3. Type Y to confirm the deletion. The remaining notes in your document are renumbered automatically. New Number The New Number feature is useful when you have a document broken up into two or more files [See: Master Documents], or when you want to start footnote numbering over again for each chapter in a book. Here's how: 1. Move the cursor to the left of the note number you want to change. 2. While holding down the Ctrl key, press F7 to display the Footnote/Endnote menu. 3. Select Footnote by pressing 1 or Endnote by pressing 2. 4. Select New Number by pressing 3. 5. Enter the new footnote number. 6. While holding down the Ctrl key, press F3. Then, press Enter to rewrite the screen. All the footnotes that follow are numbered consecutively starting with the new number. Endnote Placement code When WordPerfect reaches an Endnote Placement code during a print job, it prints the endnotes that have been created between that code and the beginning of the document (or the previous Endnote Placement code). To insert an Endnote Placement code: 1. Move the cursor to where you want to insert an Endnote Placement code. 2. While holding down the Ctrl key, press F7. This displays the Footnote/Endnote menu. 3. Select Endnote Placement by pressing 3. 4. Press Y to start endnote numbering at the code with a particular number, then enter the number. OR: Press N to continue endnote numbering without changing the number. And Endnote Placement code is placed in your document along with the message, Endnote Placement. It is note known how much space endnotes will occupy here. Generate to determine. A Hard Page code is inserted after the message. In order to have WordPerfect determine how much space the endnotes occupy, use the Mark Text (Alt + F5) feature, select Generate, then select Generate Tables, Indexes, etc., then type Y. [See: Mark Text] An Endnote Placement message occupying the amount of space that the endnotes actually occupy replaces the previous message, and the status line reflects the amount of space occupied. When the document is printed, the endnotes that have been created up to the point of the Endnote Placement code are printed at the code. If you do not insert an Endnote Placement code, or if there are endnotes between the last Endnote Placement code and the end of the text, WordPerfect prints the remaining endnotes at the end of the text. If you want to create a separate page for the endnotes, insert a hard page break before the Endnote Placement code. Endnote Placement codes are deleted if they are located in columns. Options To change the format of notes (numbering style, spacing, lines to keep together, etc.): 1. Move the cursor to the place in your document where you want the format to change. 2. While holding down the Ctrl key, press F7. This displays the Footnote/Endnote menu. 3. Select Footnote by pressing 1 or Endnote by pressing 2. 4. Selection Options by pressing 4 to display the Options menu. 5. Select an option and enter the necessary information. 6. Press F7 to save the format and return to your document. Option Menu The formats available on the Option menu are described below, along with the type of information to enter. Some options are only available for footnotes. Spacing Within Footnotes Enter the line spacing in the text of the note. Enter 1 for single spacing, 1.5 for one-and-a-half line spacing, 2 for double spacing, etc. Spacing Between Footnotes Enter the amount of space between notes. The setting you enter will be converted to the default unit of measurement. Amount of Note to Keep Together Enter a measurement for the amount of a note that stays together on the same page when the note needs to be split. The setting you enter will be converted to the default unit of measurement. Style for Number in Text Enter codes which define the appearance for the note numbers in your text. A Replace with: message appears at the bottom of the menu. You may enter characters and use any of WordPerfect's attributes. [See: Font] Use the Footnote feature (Ctrl + F7), select Footnotes or Endnotes, then select Note Number to insert [Note #] into the definition. Use spaces for indenting. When you finish creating the style, press Enter to save the string. Style for Number in Note Create a definition for the note numbers in your notes. Footnote Numbering Method Create a numbering definition for note references. Enter 1 for numbers or 2 for letters. For characters, press 3. Then, enter the character(s) you want to use. You can enter up to five different characters. After all characters are used once, they are doubled, tripled, etc. Start Footnote Numbers Each Page Type Y to start footnote numbering at 1 for every page; type N to number footnotes continuously throughout the document. Line Separating Text and Footnotes Define the type of line between the text and the first footnote at the bottom of a page. Type 1 for no line, 2 for a 2-inch line, or 3 for a line from margin to margin. Print Continued Message Type Y to print a (Continued)... message on the last footnote line of the first page and the first footnote line on the next page for footnotes that are split between two pages. Type N for no message. Footnotes at Bottom of Page Determine the footnote placement on a page where text and codes do not take up all of the available space. Type Y to have blank lines inserted between the text and the footnote(s) or type N to have the footnotes moved up to the text. END OF TEXT Force Odd/Even Page <> Force Odd/Even Page on the Page Format menu forces the page number on the current page to be an odd or even page number. Here's how to use this feature: 1. Move the cursor to the top of the page you want to renumber. 2. While holding down the Shift key, press F8. This displays the Format menu. 3. Select Page by pressing 2 to display the Page Format menu. 4. Select Force Odd/Even Page by pressing 2. 5. Select Odd by pressing 1. This forces page numbering to begin with an odd number. OR: Select Even by pressing 2 to force page numbering to begin with an even number. 6. Press F7 to return to your document. If the page was already going to be numbered with the type of number you specified (odd or even), then nothing happens. Otherwise, a blank page is inserted and numbering on the page begins with the NEXT number. For example, if you inserted [Force:Odd] on a page whose number is 4, then a blank page is inserted and the page is renumbered to 5. END OF TEXT Format <> WordPerfect comes with all of its formats preset. [See: Initial Settings] If you want to insert a code into a document which changes a particular format setting from that point forward in the document, you can use the options on the Format key. To change a format setting: 1. Move the cursor to where you want to change the setting. 2. While holding down the Shift key, press F8. This displays the Format menu. 3. Select Line by pressing 1, Page by pressing 2, Document by pressing 3 or Other by pressing 4. 4. Select a format option and enter the desired information. 5. Press F7 to return to the document. For options on the Line, Page and Other Format menus, a code is inserted which changes the setting from that point forward in the document. Options on the Document Format menu change a setting for the entire document. If you want to change the default settings permanently, use the Setup key. [See: Setup] Format Menu The Format Menu is divided into four submenus with format options listed under each submenu heading. Options on each submenu are listed below. Line The Line submenu contains the following format options: Hyphenation, Hyphenation Zone, Justification, Line Height, Line Numbering, Line Spacing, Margins Left/Right, Tab Set, Widow/Orphan Protect. Page The Page submenu contains the following format options: Center Page Top to Bottom, Force Odd/Even Page, Headers and Footers, Margins Top/Bottom, New Page Number, Page Numbering, Paper Size/Type, Suppress. Document The Document submenu contains the following format options: Display Pitch, Initial Codes/Fonts, Redline Method, Summary. Other The Other submenu contains the following format options: Advance, Conditional End of Page, Dec. Char./Th. Sep., Language, Overstrike, Printer Functions, Underline Spaces/Tabs. END OF TEXT Forms <> Some printers have several locations for forms (e.g., sheet feeder bins, paper trays, etc.) and various methods for selecting forms to be printed. You define your printer's form capabilities with the Forms feature on the Printer Settings menu. WordPerfect uses this information each time it encounters a Paper Size/Type code. A document is formatted to a particular paper size and is usually intended for a specific type of paper. This information is saved in the Paper Size/Type code. Adding A Form Definition: 1. While holding down the Shift key, press F7. This displays the Print menu. 2. Choose Select Printer by pressing S to display the list of printers you have defined. 3. Move the cursor to a printer. 4. Select Edit by pressing 3 to display the Printer Settings menu. 5. Select Forms by pressing 4 to display a list of form definitions. 6. Select Add by pressing 1 to begin adding a form definition. 7. Select a Form type by pressing the corresponding number. 8. Select a Form option and then enter the desired information. 9. Press F7 until you return to the Printer Settings menu. To exit the Form Definition menu without defining a form, press F1 (Cancel). When WOrdPerfect encounters a Paper Size/Type code in a document, it matches the information in the Paper Size/Type code with a form definition and selects the correct form to be printed. When WordPerfect encounters a Paper Change code that does not match any of the definitions you created, printing stops and WordPerfect waits for a form to be inserted in the location specified in the All Others definition. If the requested form is larger than the form specified in the All Others definition, WordPerfect uses the maximum width specified. Form Options The information you add to the form list includes the form type, size, and location. It also includes the orientation of the form, the insert edge, and the offset measurement. Form Type Form type refers to the type of form you are defining. Several commonly-used forms are listed on the menu. Select a form type by pressing the corresponding number. The Other option lets you define additional form types. The All Others option indicates the location of form types you plan to use that do not match any of the preset form types (those listed plus the ones you define for Other). Form Size Form size refers to the dimensions of the form you are defining. Several commonly-used dimensions are displayed. Select this option, then select a size by pressing the corresponding number. Selecting Other lets you enter the height and width. Orientation Orientation refers to the type of fonts used to print on the form. Portrait Orientation fonts print text lines parallel to the insertion edge of the form. Landscape Orientation fonts print lines of text perpendicular to the insertion edge of the form. If your printer can only print fonts in one orientation, then this feature is not supported by your printer. Initially Present If a form is initially present, it is at the designated location when the print job starts. If it is not initially present, WordPerfect stops the print job and prompts you to insert the form when it encounters the Paper Size/Type code. Location Form location instructs WordPerfect where to find the form. You may select Bin Number for forms in a sheet feeder, Manual for hand-fed forms, or Continuous for continuous forms. If you select Bin Number, enter the bin number. Page Offsets The Page Offsets option lets you compensate for forms which are loaded into the printer at different relative horizontal and vertical positions. This allows all pages of your documents to print with the correct margins regardless of the form location. For example, if your printer always feeds continuous forms with 1 of paper extending above the printhead, or if envelopes are fed in 2.5 from the normal starting position of the printhead, you should specify those offsets. Positive offsets refer to forms which are inserted with their top edge extending above the printhead or their left edge extending to the right of the printhead. Negative offsets refer to forms which are inserted with their top edge positioned below the printhead or their left edge positioned to the left of the printhead. Other Menu Options When you select Forms on the Printer Settings menu, you notice other options in addition to the Add option. These options are described below. Delete Use this option to delete a form definition. Move the cursor to the form definition you want to delete, select Delete, and then press Enter. Edit Use this option to edit a form definition. Move the cursor to the form definition you want to edit, select Edit, then follow steps 7 through 9 under Adding A Form Definition above. Inserting a Paper Change Code 1. Move the cursor to where you want to change the paper size or type. 2. While holding down the Shift key, press F8 to display the Format menu. 3. Select Page by pressing 2 to display the Page Format menu. 4. Select Paper by pressing 8. 5. Select a Paper Size. If you select Other, enter the dimensions. 6. Select a Paper Type. If you select Other, press Enter to select the highlighted form type, or select Other, then enter a Form type. 7. Press F7 to return to the document. WordPerfect matches the Paper Size/Type code to a form definition and uses that form from that pointy forward when you print the document. END OF TEXT Forms Fill-In <> If you have several forms of the same type to fill in, WordPerfect can help make the job easier. For instance, WordPerfect can help you fill in the form below: Ŀ Joe Schmoe's Cog Corporation 1111 Your Address AnyTown, USA INVOICE Date: _______________ Invoice No.__________ Terms:_______________ Order No.____________ Cust. No.____________ Ĵ Stock No. Description Qty. Unit Price Amount ͵ The Advance and Document Comments features are sued in Forms Fill- In. For a specific example of Forms Fill-In, take a look at the Printed Forms lesson in your WordPerfect Workbook book which came with your WordPerfect software. END OF TEXT Go To <> The Go To feature can be used with other keys to move the cursor to a specific position in your document. It can also be pressed twice to move the cursor back to the previous position. Specific Places To move the cursor to a specific place in the document on your screen: 1. While holding down the Ctrl key, press any of the following keys (or invoke any of the following features, where applicable): Left/Right Arrow - the cursor moves from text column to text column. [See: Columns - Text]. Home, Left/Right Arrow - the cursor moves to the first or last text column on the page. [See: Columns - Text] Up/Down Arrow - the cursor moves to the trop or bottom of the column or page. Block - the cursor moves to the beginning of the block (if this feature is currently turned ON). If you accidentally turn the Block feature OFF, or want to use more than one feature on the same block of test, press Block again, then press Go To twice to re-highlight the text. [See: Block] Character - the cursor moves forward to the immediate right of the first occurrence of that character. Lowercase letters match both lowercase and uppercase. Uppercase letter match only uppercase. Page Number - the cursor moves to the top of that page. Previous Position When you press Go To twice, the cursor returns to its previous position after you have used any of the following features: Escape, Go To, Home and Arrow Keys, Page Up/Down, Replace, Screen Up/Down, Search. For example, while editing a document you press Page Down, and move to a sentence with the Down Arrow. You then use the Left Arrow and Right Arrow keys while editing the sentence. When you finish, you can still press Go To twice to return to your previous position before you pressed Page Down. You may also want to press Go To twice to return the cursor to its previous position after pressing the wrong cursor key. END OF TEXT Go To DOS/Go To Shell <> Use Go To DOS when you want to return to DOS to perform DOS commands. However, NEVER load a memory-resident program (or device driver, such as a mouse driver) while you in DOS after having temporarily exited from WordPerfect in this manner. Doing so will cause a system crash. Here's how to exit temporarily from WordPerfect and exit to DOS: 1. While holding down the Ctrl key, press F1. 2. Select Go To DOS by pressing 1. 3. When you are ready to return to WordPerfect, type the word EXIT from the DOS prompt and press ENTER. While you are in DOS, the message Enter 'EXIT' to return to WordPerfect is displayed as a reminder that a copy of WordPerfect is already operating and that you need to return to that copy and exit properly before turning off your computer. Go To Shell If you are running WordPerfect from the shell in the optional WordPerfect Library software program (not a part of WordPerfect, but a separate, commercial menu program), then you can use this option to temporarily exit from WordPerfect to return to the WordPerfect Library program. END OF TEXT Graphics <> The Graphics feature allows you to incorporate pictures or images from many different sources into your document. The capability to mix text and graphics together in the same document makes it easy to produce newsletters, instructional materials and other documents where figures, diagrams, logos and/or picture are needed. Using the Graphics feature, you create a box around which the rest of the text on the page wraps. The location and size of the box can be adjusted as needed, and a graphics image, or even another document, can be retrieved into the box. You can also place horizontal or vertical lines on a page with the Graphics feature. You can include graphics in a document even if you do not have a graphics card installed in your computer. If you do not have a graphics card, however, WordPerfect can only display a rough image of graphics figures. We suggest investing in a graphics card if you want to take full advantage of the graphics capabilities in WordPerfect. As long as your printer supports graphics, you can print both text and graphics in a document even if you do not have a graphics card installed. [See: Print] There are five steps to creating a graphics box. 1. While holding down the Alt key, press F9. 2. Select a box type from the menu. 3. Select Create by pressing 1. 4. Define the box. 5. Press F7. Graphics boxes can be created in the main body of your document as well as in headers, footers, footnotes and endnotes. Graphics boxes cannot be placed in a table of authorities, inside other graphics boxes (although you can place two or more graphics boxes on top of each other), or in comments. Only graphics boxes that are empty or contain text can be placed in styles. After you have created a graphics box, an outline of the box appears in the Document Editing screen as you edit or move through the text that wraps around the box. The box type and number are also displayed. You may see the box and its contents as it will appear when printed by using the View Document feature. [See: View Document] Box Types There are four box types from which you may choose: Figure, Table, Text and User-Defined. The fifth option, Lines, is actually not a box but an option which allows you to place horizontal and vertical lines and shaded rectangles on the page. You can retrieve graphics images or text into any of the four box types, or you can leave a box empty. The box type does not refer to the contents of the box, but rather to which of the four independent lists of graphics boxes it belongs. Each box type is numbered separately and has its own set of options. For example, the default numbering mode for tables is Roman numerals (Table I, Table II, etc.), while the default numbering mode for figures is numbers (Figure 1, Figure 2, etc.). The numbering mode, border styles and other options can be changed with the Graphics Options menu. A separate list for each box type can be generated with the List feature. [See: Lists] You may want to use Figure boxes for graphics images, diagrams and charts, Table boxes for tables of numbers, maps and statistical data, and Text boxes for quotes, sidebars or other special text that is set off from the rest of the document. User-Defined boxes might be used for any images in the document that do not fall into any of the other categories. If you are editing or creating a graphics box and need to change the box type (e.g., change a Table box into a Figure box), simultaneously press Alt and F9 while you are in the box definition menu and select the desired box type. Defining A Box After selecting a box type, select Create to display a menu of options. The options on the menu help you retrieve a graphics image into the box and size and place the graphics box on the page. Filename If you want to retrieve text into the box, specify the name of a WordPerfect document. If you want to retrieve a graphics image, enter the name of a file created in one of the many graphics programs that WordPerfect supports. After specifying a filename for a graphics image, Wordperfect determines the format of the file and retrieves the image or text into the box. If the file was not created in a WordPerfect-supported program, an error message is displayed and the file is not inserted. If you simply want to leave the box empty, don't enter a filename for the box. If you want to delete the contents of a box without deleting the box itself, select Filename, simultaneously press Ctrl and End (Delete To End Of Line), press Enter, then press Y. You can also enter text into a box by selecting Edit without entering a filename, then entering the text and/or codes you want to place inside the box. Retrieving a graphics image or text file into a box replaces the current contents of the box. If you want to superimpose several graphics images or text and a graphics image, create two or more boxes at the same location on the page, each with its own image or text and set the Wrap Text Around Box option to Y for only one of the boxes. WordPerfect comes with several clip-art files supplied by Marketing Graphics, Inc. The files end with .WPG filename extensions and can be sued in graphics boxes. Caption When you select Caption, you are placed in a special editing screen where you crate a caption for the box with WordPerfect text and codes. The current box number is displayed when you enter the special editing screen and is a numbering code much like footnote and endnote numbering codes. If you choose to use the number, it automatically updates as you create other boxes of the same type. You may delete the number with BAckspace and reinsert it by simultaneously pressing Alt+F9. The text for the caption wraps according to the width of the graphics box you are defining. If you want to change the position of the caption or the text that is displayed for the numbering code, use Graphics Options. [See: Graphics Options] Type Type determines whether the graphics box moves with the text that wraps around it (paragraph type), remains placed at a fixed position on a page (page type), or is treated as part of the text on a line (character type). If you want the graphics box to stay END OF TEXT Graphics Options This refers to the Graphics Options menu. This lets you adjust settings for one of the four types of graphics boxes. Your choices are: 1 - <> You can choose between several different border styles. You can select different border styles for each of the four borders if you wish. Simply enter a border type for each of the four sides. 2 - <> 3 - <> Let's look at the above two options together: These options control the amount of space between the border and the box contents and the text around the box. To allow more or less space between the box and its contents, type I for Inside Border space, and enter the new measurement. If you want to affect the space between the box and the outside text, type O and enter the new amount. 4 - <> 5 - <> Let's look at the above two options together: You can have graphics boxes numbered at two leves (such as 1-4, 1-a). The numbering method refers to the style that will be used to number the boxes. You can choose either to turn numbering off or to have boxes numbered with Arabic numbers, letters or Roman numerals. Type the character corresponding to your choice. 6 - <> This lets you specify how you want the caption numbering to print. Use 1 to represent the first level number. Use 2 to represent the second level number. For example, if you want the captions to be "Figure 3-A," you should have previously entered the Second Level Numbering Method as letters. You would then type C for Caption Number Style and enter "Figure 1-2." If you want only one level of numbering, use 1, such as in "Box 1." 7 - <> Lets you set the position of the caption. When you choose this option, WordPerfect asks you whether you want the caption to be placed above or below the box and whether the caption should be inside or outside the border. 8 - <> Indicates how far a graphics box (paragraph type) can be moved up into the paragraph before the box is moved to the next page. 9 - <> Allows you to enter a shading intensity for graphics boxes of a particular type (100% means black, 0 means white). If your printer only supports a single shading level, use 100% to shade the box. END OF TEXT Hard Space <> A hard space is a WordPerfect command that you insert at a location in a line of text where you absolutely do NOT want WordPerfect to perform a line wrap. Here's an example where a hard space would be appropriate: Dear Mr. Jones, I have not yet received payment from your client, Sebastian Q. Simons. In this example, WordPerfect automatically performed a line wrap at the middle initial. But as most writers and editors know, it's poor style to separate a name like that. Instead, you could insert a hard space between Sebastian and Q. and another hard space between Q. and Simons. WordPerfect will not break a line at a hard space. In the above example, the first name, Sebastian, would have been dropped down to the next line had a hard space been inserted between the first name and the middle initial. Here's how to insert a hard space in your document: 1. Move the cursor to the location where you want the hard space to be. 2. While holding down the Home key, press the space bar. If you use Reveal Codes [See: Reveal Codes] to examine the hard space code, you'll see that it is simply a left square bracket, a space, and a right square bracket. END OF TEXT Headers And Footers <> Headers and footers are very similar, the main difference being that headers print at the top of pages, while footers print at the bottom of pages. A typical header might be: ACME Financial Statement while a typical footer might read: Page 4 You have the option of setting up headers and/or footers that print on all pages, alternating page numbers, or just on specific pages. If you decide to include page numbering in a header or footer, remember to turn OFF any predefined page numbering that you may have already established. [See: Page Numbering] Here's how to create or edit a header or footer: 1. Move the cursor to the page in your document where you want the header to begin printing on. 2. While holding down the Shift key, press F8. This displays the Format menu. 3. Press 2 on the Format menu to select Page. 4. Press 3 on the Page menu for Headers. 5. At the bottom of your screen you'll see a prompt asking you if you want to choose Header A or Header B. If you wanted to have two different headers print on alternating pages in your document, you'd set up a Header A on one page and a Header B on another page. If you are not on page 1 of your document and you had already set up Header A on a previous page, you would could now tell WordPerfect to stop using the old header as of the current page and to start using the new header which you are about to begin creating. Press 1 for Header A or 2 for Header B. 6. At the bottom of your screen you'll see 5 choices: 1 Discontinue; 2 Every Page; 3 Odd Pages; 4 Even Pages; 5 Edit: 0 Press 1 to turn off an existing header and to NOT create a new header. Press 2 to tell WordPerfect that this new header is to be printed on every page from the current page forward. Press 3 if you want the header printed only on odd page numbers (1, 3, 5, etc.). Press 4 to have the header print only on even page numbers (2, 4, 6, etc.). Press 5 if you want to edit a preexisting header (in this case you would want to be sure that the cursor is on the same page that you created the header, or any page thereafter -- up until a new header is inserted in the document). 7. You'll be placed in an editing screen where you can begin typing the header. Many of the normal WordPerfect editing commands are still available to you while you create the headers (such as Flush Right, Center, Underline, Bold, Line Draw, etc.) Type the text you want printed in the header. 8. Press F7 two times to return to your document. END OF TEXT Help <> WordPerfect comes with its own help feature, which allows you to read about various WordPerfect features. The text tends to be quick and to the point. Here's how to access WordPerfect's built-in help feature: 1. Anytime you are in WordPerfect, simply press F3. 2. Press F3 a second time to see the keyboard template displayed. Or, press the key combination of the feature you need help on. For example, to get help on Macros, hold down Ctrl and press F10. END OF TEXT Hyphenation <> A hyphen is a - character. For hyphenating text, WordPerfect gives you two types of hyphens. The first type is the hyphen that you, yourself, type to hyphenate something, such as: up-and-coming You might think of this as a regular hyphen. The other type of hyphen is one that WordPerfect automatically inserts whenever it performs a line wrap in the middle of a word or in between hyphenated words. Here, we'll focus on WordPerfect's built-in hyphenation. Unless you've set WordPerfect up otherwise on the Setup menu, [See: Setup], it defaults to NOT hyphenating words, but instead wraps a word to the next line down. You have two other options for hyphenation: automatic hyphenation and manual hyphenation. Automatic Hyphenation Use this feature if you want WordPerfect to automatically break text between two lines. Manual Hyphenation Use this feature if you want WordPerfect to prompt you for the insertion location for a hyphen when WordPerfect determines that one is required. For example, at the bottom of your screen you might see a prompt reading: Position hyphen; Press Esc acciden-tal This is telling you to use your left/right arrow keys to move the hyphen (positioned in this example between "acciden" and "tal." You should either press Esc to accept the hyphen location, or move the hyphen (with your arrow keys) to a different location and press Esc. Here's how to change to hyphenation setup: 1. While holding down the Shift key, press F8. This displays the Setup menu. 2. Press 1 for the Setup:Line menu. 3. Press 1 for the Hyphenation. 4. Press 1 to turn manual/automatic hyphenation OFF. Press 2 for manual hyphenation. Press 3 for automatic hyphenation. 5. Press F7 two times to return to your document. [See: Hyphenation Zone] END OF TEXT Hyphenation Zone <> The hyphenation zone is what WordPerfect uses to determine where to stop and request hyphenation. The default hyphenation zone is 10% to the left and 4% to the right. Thus, if a word falls within the last 10% of the line and extends at least 4% into the right margin, WordPerfect either hyphens the word (if hyphenation is set to Auto) or asks you to reposition the hyphen for the word (if hyphenation is set to Manual). [See: Hyphenation] You can adjust this hyphenation zone as you wish. Sometimes this necessary when printing right-justified text in order to get tighter printed lines. Here's how to change the Hyphenation Zone: 1. While holding down the Shift key, press F8. This displays the Setup menu. 2. Press 1 for the Setup:Line menu. 3. Press 2 for Hyphenation Zone. 4. Your cursor will move to the setting for the left hyphenation zone so that you can change it. To leave it the same, simply press ENTER or press the down arrow key. Then you can edit the right hyphenation zone value. END OF TEXT Indents <> For a left-only indent <> For a left-right indent There are two types of indents in WordPerfect, the left-only indent and the left-right indent. Indents are used when you want a block of text to be automatically indented to a specific tab stop. For example, in the block of text below, two different indents were used: This is the left margin of the paper. It is flush against the left margin and when the line wraps, the cursor drops back to the left margin on the next line. This block of text has been moved one tab stop to the right by using the left-only indent feature. This block of text has been moved one tab stop to the left and one tab stop to the right by using the left- right indent feature. You can indent text that has already been typed like this: 1. Move your cursor to the start of the text. 2. For a left-only indent, press F4. For a left-right indent, hold down the Shift key and press F4. If the text hasn't been typed yet: 1. For a left-only indent, press F4. For a left-right indent, hold down the Shift key and press F4. 2. The cursor will jump to the right one tab stop. If you want to indent further, use the indent feature again. Then, type your text. END OF TEXT Index <> type the heading text and optional subheading text There are three steps to creating a WordPerfect index for a document. Marking entries that you are referencing, defining your index and then generating the actual index. First, you must mark your index entries by searching for words/phrases with the Search command [See: Search] and then inserting an index command at each location. WordPerfect insists that you be consistent with your index entries. If you mark one entry as Garbage Trucks and another as garbage trucks, WordPerfect will consider them to be separate because they are not an exact match, letter for letter. Here's how to mark words/phrases with index commands: 1. Move your cursor to the first letter of the word or phrase. If it is a phrase, you must then use the Block feature [See: Block] and highlight the entire section of text that you are going to be referring to in your index -- even if it carries over to the next page(s). 2. While holding down the Alt key, press the F5 key. 3. You'll see a menu of choices across the bottom of your screen. Choose Index by pressing 3. 4. WordPerfect will then ask you to type the index heading. Type the actual text that you want listed in the index portion of your document. You are able to re-use this same index heading over and over; each time you do, more entries will be compiled under it in your index. Type in the heading and press ENTER when you're done. 5. WordPerfect then asks you to type in a subheading. If you want this index reference to have a subheading, type it in now and press ENTER. Or, just press ENTER for no subheading. An Index code is now inserted into your document at that location. Now go through your document and search for any other words/blocks of text that you want to be listed in your index under that same index heading and do the same. Afterwards, repeat these steps for all other topics in your document that you want referenced in the index portion of your document. If you make a mistake, you can use the Reveal Codes [See: Reveal Codes] feature to display all the codes. You can then move the cursor to the code that you want to delete (it becomes highlighted) and press the Del (Delete) key to delete it. You can also insert index codes into footnotes by choosing to edit the footnote and then following the above steps to Block the footnote and insert the index heading and, if necessary an index subheading as well. The second step in creating a WordPerfect index is to tell WordPerfect to generate an index. Once you do this, WordPerfect inserts a special index definition code into your document. Here's how: 1. Move your cursor to a location in your document (usually the end of the last page). You should make sure that there are no index codes after the current cursor location, or else they won't be included in your index. 2. To ensure that the index ends up on its own page, hold down the Ctrl key and press ENTER. This creates a Hard Page Break which means that you have manually told WordPerfect to start a new page here. 3. While holding down the Alt key, press F5. 4. You'll see a menu of choices appear at the bottom of your screen. Choose Define by pressing 5. 5. You will now be on the Mark Text:Define menu. Choose Index by pressing 3. 6. WordPerfect will now ask you to type in the name of a Concordance File. [See: Concordance] If you have created a concordance file which contains index entries, type the name of the file and press ENTER. Otherwise, just press ENTER. 7. You are now on the Index Definition menu. You have five choices: No Page Numbers Page Numbers Follow Entries (Page Numbers) Follow Entries Flush Right Page Numbers Flush Right Page Numbers With Leaders Choose the one that is appropriate. Usually you will want the standard type, selection #2, Page Numbers Follow Entries. You would choose this by pressing 2. WordPerfect inserts an Index Definition code into your document at this location. The third step is to tell WordPerfect to generate the index. 1. While holding down the Alt key, press F5. 2. Choose Generate by pressing 6. 3. Choose Generate Tables, Indexes, Automatic References, etc.) by pressing 6. 4. Type Y for Yes. If your document contains both an index and endnotes, WordPerfect tends to place the endnotes AFTER the index. If you want the endnotes before the index page, place an endnote placement code on the last page of the document or somewhere before the index definition code. END OF TEXT Initial Settings <> WordPerfect gives you a way to alter the operation of eight different WordPerfect features through the Initial Settings menu. To access this menu: 1. While holding down the Shift key, press F1. 2. Choose Initial Settings by pressing 5. Here is a description of each of the eight features you can alter: Beep You can tell WordPerfect whether or not to beep when encountering a user error, failing on a search, or requiring user input for hyphenation. Date Format This lets you choose from a wide variety of different kinds of date and time formats. For example, you can change your dates to appear as any of the following: January 30, 1990; Tuesday, January 30, 1990; 1/30/90 (Tuesday), and more. [See: Date] Document Summary You have two options for changing WordPerfect's Document Summary feature. You can tell WordPerfect to always prompt you to create a document summary when you save/exit a document, and you can specify the string of text WordPerfect should search for, such as RE:, when assisting you in creating a document summary. Initial Codes This lets you give WordPerfect formatting changes as actual codes that WordPerfect will use for every new document that you create. Once you make this selection, enter the codes as you would normally do in the special editing screen. Press F7 when you're done. Repeat Value This lets you change the keyboard repeat rate. You may find that this causes interference with some memory-resident software programs (causes them to pop up without the hot keys having been pressed). WordPerfect defaults to a fast keyboard repeat rate, but you can change it to normal with this option. Table Of Authorities You can tell WordPerfect to always use dot leaders in tables of authorities, to allow or disallow underlining in tables of authorities, and to insert blank lines in tables of authorities. END OF TEXT Justification <> The Justification feature lets you specify whether or not WordPerfect should automatically right-justify text. Since right- justified text is often a dead give-away that the document was created on a computer, there may be times when you don't want your documents right-justified. To turn the Justification feature ON or OFF: 1. While holding down the Shift key, press F8. 2. The Format menu appears. Choose Line by pressing 1. 3. The Format:Line menu appears. Choose Justification by pressing 3 and then either type a Y for Yes or an N for No. 4. Press F7 twice to return to your document. END OF TEXT Kerning <> Kerning involves adjusting the space between characters of text. In WordPerfect, you can adjust the space between certain pairs of letters, depending on the printer you are using. In WordPerfect, the kerning feature is an ON/OFF toggle feature. To turn kerning ON or OFF. 1. While holding down the Shift key, press F8. This displays the Format menu. 2. Choose Other by pressing 4. This displays the Format: Other menu. 3. Choose Printer Functions by pressing 6. This displays the Format: Printer Functions menu. 4. Choose Kerning by pressing 1. 5. Your cursor will jump over to the right side of the Kerning command on screen where it will either say Yes or No. Type Y to turning Kerning On or N to turn kerning Off. END OF TEXT Keyboard Layout <> This feature lets you change the way your keyboard operates while you are using WordPerfect. This means you can customize how each key operates in WordPerfect, as well as even adding key definitions and assigning new and existing macros to keys on the keyboard. If, for example, you are a former WordStar or PFS Write user, you can set your keyboard up to mimic either of those two programs. Additionally, you are able to create as many keyboard "templates" as you like, saving each one to a different file. Here's how to create a keyboard definition file: 1. While holding down the Shift key, press F1. This takes you to the Setup menu. 2. Choose Keyboard Layout by pressing 6. This takes you to the Setup:Keyboard Layout menu. 3. At the bottom of your screen you'll see a menu with these choices: 1 - Select 2 - Delete 3 - Rename 4 - Create 5 - Edit 6 - Original N - Name search You can Select an existing keyboard definition file to load, Delete an existing keyboard definition file, Rename an existing keyboard definition file, Create a new keyboard definition file, Edit an existing keyboard definition file, load WordPerfect's default "Original" keyboard definition, Edit an existing keyboard definition file, or ask WordPerfect to search for a keyboard definition file by searching for a name. To create a definition, press 4 for Create. 4. You will be asked to type a filename to save your new keyboard definition file under. Type a name and press ENTER. 5. You will be taken to the Keyboard:Edit screen. You will see a menu of these choices at the bottom of your screen: 1 - Edit 2 - Delete 3 - Move 4 - Create 5 - Save 6 - Retrieve To edit a definition for an already-defined key definition, press 1 for Edit (see below for more details on this); to delete a definition for an already-defined key definition, press 2 for Delete; to move a definition for an already- defined key definition to a different key (or key combination), press 3 for Move; to create a definition for a key definition, press 4 for Create; to turn an already-defined key definition into a WordPerfect macro, press 5 for Save; to take an already-created WordPerfect and save it as a key definition, press 6 for Retrieve. 6. Return to the Setup:Keyboard menu and then press 1 for Select. Select the name of the keyboard definition you just created. This file will then be loaded and the keyboard definition will go into effect. Editing a previously-defined key definition When you press 1 for Edit on the Keyboard:Edit menu, you are taken to a special editing screen where you can perform two tasks. First, you can type a short description of what this particular key definition is for. Second, you can use the on- screen editing window to edit the key's definition. If you want to redefine a keystroke that is already used by the editor, press and hold the Ctrl key and press V. Then you are able to proceed with the re-definition of that keystroke. Press F7 to save the key definition and exit. <> WordPerfect won't let you change certain keys, such as Num Lock and Ctrl. You should also not redefine these keystrokes: Ctrl-B, Ctrl-B, because WordPerfect uses these keystroke combinations for other things. <> Be careful how you reassign commands to different keystrokes. If, for example, you reassign the Help feature (F3) to the F1 (Cancel) key, you would want to reassign the F1 key to some other keystroke. Otherwise, you won't be able to use the Cancel feature. END OF TEXT Language <> At any place in a document, you can insert a special Language code to instruct WordPerfect to start using a different-language file for the Speller, Thesaurus and Hyphenation files. Here's how it's done: 1. While holding down the Shift key, press F8. This takes you to the Format menu. 2. Press 4 for Other. 3. Press 4 for Language. Your cursor will jump over to the right of this selection, where you can type the two-letter code for the language you wish to use. Type the two letters and press ENTER. 4. Press F7 to return to your document. END OF TEXT Line Draw <> WordPerfect makes it easy for you to draw boxes & lines within your document. Here are some examples: Ŀ Ŀͻ ۺ ް ۺ ް ͼ ް Ĵ Ĵ Ŀ Ŀ Ŀ ٳ ɼ ͼ ͼ When you use the WordPerfect Line Draw feature, you use your keyboard arrow keys like an Etch-O-Sketch to draw up, down, left, right. In addition, you can also move the cursor without drawing, and you can turn the cursor into an eraser in case you make a mistake. Here's how it's done: 1. While holding down the Ctrl key, press F3. 2. At the bottom of your screen you'll see a menu with these choices: 0 - Rewrite 1 - Window 2 - Line Draw Press 2 for Line Draw. 3. At the bottom of your screen you'll see a list of four main types of drawing characters that you can choose from. Selection #5 is used to erase and #6 is used to move the cursor to a new location to begin drawing. If you want to see more choices, press 4 for Change. You'll see some more line drawing graphics characters to choose from. 4. When you're done, press F7. <> To speed things up when you're drawing, you can press the Esc key, type in a number (such as 10) and then move any of the arrow keys and WordPerfect will move that arrow key the number of repetitions you just specified with the Esc key. END OF TEXT Line Format <> This refers to an actual menu in WordPerfect 5.0, not a single feature. When you access the Line Format menu, you can then select any of nine different line-oriented feature, as listed below: 1 - Hyphenation [See: Hyphenation] A hyphen is a - character. For hyphenating text, WordPerfect gives you two types of hyphens. The first type is the hyphen that you, yourself, type to hyphenate something, such as: up-and-coming You might think of this as a regular hyphen. The other type of hyphen is one that WordPerfect automatically inserts whenever it performs a line wrap in the middle of a word or in between hyphenated words. The Hyphenation selection on the Line Format menu is an on/off toggle which allows you to turn hyphenation on or off. It defaults to the off position. 2 - Hyphenation Zone [See: Hyphenation Zone] The hyphenation zone is what WordPerfect uses to determine where to stop and request hyphenation. The default hyphenation zone is 10% to the left and 4% to the right. Thus, if a word falls within the last 10% of the line and extends at least 4% into the right margin, WordPerfect either hyphens the word (if hyphenation is set to Auto) or asks you to reposition the hyphen for the word (if hyphenation is set to Manual). You can adjust this hyphenation zone as you wish. Sometimes this necessary when printing right-justified text in order to get tighter printed lines. 3 - Justification [See: Justification] The Justification feature lets you specify whether or not WordPerfect should automatically right-justify text. Since right-justified text is often a dead give-away that the document was created on a computer, there may be times when you don't want your documents right-justified. When you select the Justification feature from the Line Format menu, you are able to type "Y" for Yes or "N" for No. 4 - Line Height [See: Line Height] Line height was once used in earlier versions of WordPerfect to refer to the number of printed lines per vertical inch. Now, it means the amount of space that a line occupies. WordPerfect measures line height from the base of one line, the baseline, to the base of the next line. WordPerfect automatically adjusts the line height when you switch to a larger or smaller font. If you use fixed-width characters, line height is normally six lines per vertical inch. In typesetting and laser printing, line height is referred to as "leading." You might want to change the amount of leading to make your type look less dense. Or, you might want to squeeze more lines on a page. 5 - Line Numbering [See: Line Numbering] If you are in the legal profession, this feature is for you! WordPerfect lets you automatically add line numbers to your document, which will print over in the left margin of your document. You can choose to print each line number, certain line numbers at a set interval, or numbers for lines containing text only (thus skipping blank lines). You can also change the position of the printed number in the left margin white space, start numbering with a number other than 1, or restart numbering at the top of each page. 6 - Line Spacing [See: Line Spacing] This feature lets you change the line spacing to practically any value you want, such as 1 (single), 1.5 (one-and-a-half), 2 (double), and so on. 7 - Margins - Left and Right [See: Margins] The left and right margins are the amount of blank space from the left and right edges of the page. After it subtracts these settings from the width of the page (usually 8-1/2"), WordPerfect arrives at the length of the text line. 8 - Tab Set [See: Tab Set] [See: Indent] [See: Align] A tab stop is a exact measurement that moves the printer's print mechanism a certain distance to the right of the left margin. If you use spaces instead of tabs, the paragraphs won't align correctly because a space is a fairly inexact measurement. That is, the width of a space can change from font to font and from line to line, depending on the other characters in the line. The width of the tab doesn't change unless or until you set other tab stops. The Tab Set feature lets you position tab markers within a document. You may set and reset tab stops as often as you like within a document. Any changes you make to the tab stops only affect text which appears AFTER the tab stop command is inserted into your document. Tab stops affect the Tab key, the Indent features and the Align feature. When you choose the Tab Set selection, you are taken to the Tab Set menu, which is discussed elsewhere in this HelpSystem. 9 - Widow/Orphan Protection [See: Widow/Orphan] A "widow" is the beginning line of a paragraph which is stranded at the bottom of a page, while the remainder of the paragraph is carried over to the next page (due to a page break). An "orphan" is the ending line of a paragraph stranded at the top of a page while the remainder of the paragraph remains on the previous page (due to a page break). WordPerfect provides you with the Widow/Orphan feature to prevent your documents from suffering from the occurrence of widows or orphans. END OF TEXT Line Height <> Line height was once used in earlier versions of WordPerfect to refer to the number of printed lines per vertical inch. Now, it means the amount of space that a line occupies. WordPerfect measures line height from the base of one line, the baseline, to the base of the next line. WordPerfect automatically adjusts the line height when you switch to a larger or smaller font. If you use fixed-width characters, line height is normally six lines per vertical inch. In typesetting and laser printing, line height is referred to as "leading." You might want to change the amount of leading to make your type look less dense. Or, you might want to squeeze more lines on a page. Here's how it's done: 1. While holding down the Shift key, press F8. This takes you to the Format menu. 2. Press 1 for Line. This takes you to the Format:Line menu. 3. Press 4 for Line Height. 4. WordPerfect then asks you if you want: 1 - Auto This is the default value. 2 - Fixed If you choose "Fixed," your cursor will jump up next to the "Line Height" selection on screen where you can edit the default line height value (such as 0.16"). Type a smaller number for more lines per inch and a larger number for fewer lines per inch. Press ENTER when you're done. 5. Press F7 to return to your document. END OF TEXT Line Numbering <> If you are in the legal profession, this feature is for you! WordPerfect lets you automatically add line numbers to your document, which will print over in the left margin of your document. You can choose to print each line number, certain line numbers at a set interval, or numbers for lines containing text only (thus skipping blank lines). You can also change the position of the printed number in the left margin white space, start numbering with a number other than 1, or restart numbering at the top of each page. Here's how it's done: 1. While holding down the Shift key, press F8. This take you to the Format menu. 2. Press 1 for Line. This takes you to the Format:Line menu. 3. Press 5 for Line Numbering. 4. Press Y to turn Line Numbering Off. This take you to the Format:Line Numbering menu. 5. You now have these choices: 1 - Count Blank Lines Self-explanatory. Set this to Yes to tell WordPerfect that when blank lines in the document are encountered, the line number count should increase. 2 - Number Every n Lines, where n is... This lets you tell WordPerfect how often to print line numbers. 3 - Position of Number from Left Edge Tells WordPerfect where to print the line numbers on the page. 4 - Starting Number Tells WordPerfect what number to start with. 5 - Restart Numbering on Each Page Tells WordPerfect to start the count all over again for each page. 6. Press F7 to return to your document. END OF TEXT Line Spacing <> This feature lets you change the line spacing to practically any value you want, such as 1 (single), 1.5 (one-and-a-half), 2 (double), and so on. Here's how it's done: 1. While holding down the Shift key, press F1. This takes you to the Format menu. 2. Press 1 for Line. This takes you to the Format:Line menu. 3. Press 6 for Line Spacing. 4. WordPerfect moves your cursor up to the right of this selection where you can type in a new line spacing value. 5. Press F7 to return to your document. END OF TEXT List Files <> This feature is similar to using the DOS "DIR" command to list files in a directory or subdirectory. You can see all of the files, or you can use "wildcards" to narrow the search field. Here's how it's done: 1. Press F5. 2. On the status line, WordPerfect shows you the default search field, something similar to: "C:\WP50\*.*" Press ENTER to accept this (and see all the files) or type in something different. For example, to see all files that end in ".LTR" you would simply type: "*.LTR" If you type in something, remember to press ENTER when you're done. 3. WordPerfect takes you to the File Listing screen. All files and directories within the search field you provided will be shown. Since WordPerfect might not be able to show them all on one screen, you can press PgDn/PgUp to see more. At the bottom of your screen you have a menu with these choices: 1 - Retrieve Move the highlight bar (with your arrow keys) to highlight a file name and then press 1 for Retrieve. WordPerfect will retrieve that file. If another file was already on your screen, it will become merged with this new file, starting at the location your cursor was at when you pressed F5 to access the File Listing screen. 2 - Delete Move the highlight bar (with your arrow keys) to highlight a file name and then press 2 for Delete. The highlighted file will be deleted. If the file was marked as a "Read Only" file, you won't be able to delete it. 3 - Move/Rename Move the highlight bar (with your arrow keys) to highlight a file name and then press 3 for Move/Rename. You can now type in a new name for the highlighted file, or you can move the file to a new directory/subdirectory by first typing a directory/subdirectory name, followed by a backslash ("\") and then the file name. For example, if the highlighted file was "MYFILE.DOC," you could type: "C:\WP50\LETTERS\MYFILE.DOC" 4 - Print Move the highlight bar (with your arrow keys) to highlight a file name and then press 4 for Print. The highlighted file will be sent to the printer. 5 - Text In Move the highlight bar (with your arrow keys) to highlight a file name and then press 5 for Text In. The highlighted file will be loaded as though it were a DOS Text (ASCII) file. If the file you highlighted was a WordPerfect document, you will end up with a lot of strange "garbage" on your screen. If there was already another document on screen when you choose this menu selection, the DOS Text file will be merged together with the document already on your screen, starting at the location the cursor was at when you pressed F5 to access the File Listing screen. 6 - Look Move the highlight bar (with your arrow keys) to highlight a file name and then press 6 for Look. This lets you "peek" at a file without actually loading it. Press F7 to exit from the "Look" mode and return to the File Listing screen. 7 - Other Directory If you want to change the current working directory to another directory, press 7 for Other Directory and then type the full name of the directory you want to change to, including any file search specification (such as "*.DOC"). You can also simply press ENTER to access this menu selection. 8 - Copy This is similar to using the DOS "COPY" command. If you want to change the current working directory to another directory, press 8 for Copy. WordPerfect will ask you where (or what) you want to copy the highlighted file to. You can simply type in a new name to have the new version of this file copied to the same directory/subdirectory, or you can type in a new directory/subdirectory name. Press ENTER when you're done. 9 - Word Search This feature lets you easily find a WordPerfect document based on words that are contained in that document. For example, you might use this feature to find all the documents in the current working directory which contain the words "Now is the time." [See: Word Search] 4. Press F7 to return to your document. END OF TEXT Lists <> A list can be any collection of information, such as a table of figures, table of illustrations, graphs, etc. In fact, WordPerfect can use lists #6 through #9 for tracking graphics elements. The procedure for creating lists and tables of contents is basically the same. Creating a list in a WordPerfect document is fairly easy. First you locate each piece of text you your document that you want included in the list. Next, you block-select the text. Then, go to the Mark Text menu and choose "List". WordPerfect will ask you which list number this entry should be. You can have up to nine lists in one WordPerfect document. Next, show WordPerfect how you want the actual list to look and then generate the list! Here's how it's done: 1. Move your cursor to the beginning of the text that you want included in the list. 2. Block select the text, making sure that you don't include a superfluous spaces or punctuation. [See: Block] 3. While holding down the Alt key, press F5. 4. Press 2 for List. 5. You can have up to nine lists in one WordPerfect document. Type the list number for this entry (1-9). WordPerfect will surround this entry with special codes indicating that this piece of text is a list entry. 6. Do the same for all other pieces of text that you want included in the list(s). 7. Move your cursor to the location in your document where you want the lists to print. 8. You'll probably want your list(s) to print on a separate page, so hold down the Ctrl key and press ENTER. This forces a hard page break. 9. Move the cursor down to where you want the first entry to appear on the page, at the left margin. 10. While holding down the Alt key, press F5. 11. A menu appears at the bottom of your screen. Press 5 for Define. 12. The Mark Text:Define menu appears with these choices: 1 - Define Table of Contents 2 - Define Lists 3 - Define Index 4 - Define Table of Authorities 5 - Edit Table of Authorities Press 2 for Define Table of Contents. 13. The List n Definition will appear, where "n" is the list number (1-9) that you just specified. 1 - No Page numbers 2 - Page Numbers Follow Entries 3 - (Page Numbers) Follow Entries 4 - Flush Right Page Numbers 5 - Flush Right Page Numbers with Leaders These menu choices are self-explanatory. (Selection #3 indicates that page numbers will be surrounded by parentheses.) 14. Press F7 twice to return to your document. You are now ready to tell WordPerfect to generate the table of contents. 15. While holding down the Alt key, press F5. 16. Press 6 for Generate. This takes you to the Mark Text:Generate menu. 17. Press 5 for Generate Tables, Indexes, Automatic References, etc. 18. WordPerfect displays a warning: "Existing tables, lists, and indexes will be replaced. Continue?" Press Y for Yes. You'll see a message appear reading, "Generation in progress." Soon you'll see the completed table of contents appear on screen. END OF TEXT Locked Documents <> If you want to protect your WordPerfect documents from prying eyes, you can password-protect them. This feature is described in depth under "Text In/Out." [See: Text In/Out] END OF TEXT Look This feature lets you "peek" inside other files while you are in WordPerfect to see what is inside a document without actually loading that document. [See: List Files] END OF TEXT Macros You can think of a macro as a tape recording of a bunch of keystrokes. Macros are very useful because they let you record keystrokes that you are constantly entering. You can then play back macros and automate some of your WordPerfect work. For example, if you don't like dealing with WordPerfect's various menus & fancy keystroke combinations for accessing various features (such as Center, Underline, etc.), you can create macros with plain English names like "Rough Draft," "Center" and "Underline" (a macro name can be up to 8 characters long) that automatically make the menu/feature selections for you! As a matter of fact, there are a number of WordPerfect macros packages that are available commercially. Recording a macro - how it's done: 1. While holding down the Ctrl key, press F10. 2. At the bottom of your screen WordPerfect will prompt you, "Define Macro: ". There are three ways to name a macro. 1) type a name (up to 8 characters long, including spaces and other punctuation); designate it as the "default macro." (The default macro is executed by simply pressing and holding Alt while pressing F10, and then pressing ENTER instead of typing in a macro name); use an Alt-key combination (where "key" is a letter from A to Z). Regardless of the method you use, press ENTER when you're done. 3. WordPerfect prompts you: "Description: " at which point you can type a description of the macro (it is just for reference purpose). Type a description and/or press ENTER. 4. The message "Macro Def" begins flashing on and off at the bottom of your screen. This tells you that WordPerfect is now recording your keystrokes. The following four paragraphs describe "advanced" features available during the recording of macros by pressing and holding the Ctrl key and then pressing PgUp. <>: You can insert a pause into a macro while you are recording it by pressing and holding the Ctrl key and pressing PgUp. Then, press 1 for Pause. When the macro plays back and comes to the spot where the pause was entered, the macro will wait until ENTER is pressed. If any other key is pressed during the pause, those keys will be treated as part of the current document and will appear on screen at the location that the macro paused. <>: Turn the macro display on or off during macro execution. <>: You can assign information to a global macro variable. This variable can be any combination of letters or numbers that you choose. Valid names include 6, Today's Date, First Name:, etc. <>: Enter comments which are stored with the macro but not executed as part of the macro. Useful for making notes about what the current macro does. 5. To turn the recording mode off, press and hold the Ctrl key and press F10. Search operations: If a search operation in a macro playback fails, the macro will automatically end. Merge: A merge operation can only be the last step in a macro. Playing back a macro - how it's done: 1. If the macro was given an Alt-key combination, you can simply hold down the Alt key and press the letter of the alphabet assigned to that macro. Otherwise, press and hold the Alt key and press F10. 2. WordPerfect prompts: "Macro:" Type the name of the macro and press ENTER. END OF TEXT Margin Release <> If you have used any of the Tab, Left Indent or Left-Right Indent features, this feature lets you reduce the left indent one tab stop at a time. Here's how it's done: 1. While hold holding down the Shift key, press the Tab key. END OF TEXT Margins There are two types of margins that you can change: 1) left and right; 2) top and bottom. Let's look at them separately. Left And Right The left and right margins are the amount of blank space from the left and right edges of the page. After it subtracts these settings from the width of the page (usually 8-1/2"), WordPerfect arrives at the length of the text line. Here's how it's done: 1. While holding down the Shift key, press F1. This takes you to the Format menu. 2. Press 1 for Line. This takes you to the Format:Line menu. 3. Press 7 for Margins. 4. WordPerfect positions the cursor over to the right of the Margins setting, where you first type in a new number for the left margin, and then one for the right margin. You can type whole numbers or fractions 5. Press F7 to return to your document. Top And Bottom You can adjust the amount of white space that prints at the top and bottom of your page. However, remember that WordPerfect doesn't show these margins on the screen except when you view the print on screen. [See: View Document] Here's how it's done: 1. While holding down the Shift key, press F1. This takes you to the Format menu. 2. Press 2 for Page. This takes you to the Format:Page menu. 3. Press 5 for Margins. 4. WordPerfect moves your cursor up to the right of the Margins selection where you first type in a new number for the top margin, and then a new number for the bottom margin. 5. Press F7 to return to your document. END OF TEXT Mark Text <> This refers to the Mark Text menu. You use the Mark Text menu to create automatic references, master documents, various lists and tables. The Mark Text menu has these six choices: 1 - Auto Ref [See: Automatic Reference] The Automatic Reference feature is handy for documents that include references to other pages in the current document, footnotes, or even other documents. For example, let's say the report you're working says, Sigmund Freud is one of the founding fathers of modern psychology (see Modern Psychology, page 103). You can now use the Automatic Reference feature to tell WordPerfect to keep track of the page location of Modern Psychology for you, even if you add or delete pages from the document! Once you've used the Automatic Reference feature here, WordPerfect will automatically update the page number if you add or delete text and cause the Modern Psychology section to move to a different page number. This is done by inserting a special reference code in place of the page number. If you are referring to a page in the current document, the you would place your reference code in place the page number. You would then place your cursor at the start of the text you are referring to and insert a target code. 2 - Subdoc [See: Master Documents] A WordPerfect "Master Document" is a regular WordPerfect document that contains a list of all documents in a particular "project," in their correct order. WordPerfect refers to each document within a master document as a "subdocument." When you create a WordPerfect master document, the master document contains a special condensed version of all of the subdocuments. The master document in this case just lists the names of the subdocuments, and can therefore be rather small by itself. However, if you want to generate tables, lists, indexes and cross-references, you must "expand" the master document. When you do this, it grows to its true size (which can be very large, depending on the sizes of the various subdocuments). One advantage to creating a large document as a series of subdocuments is that smaller documents take up less memory; they load more quickly, save more quickly and can print more quickly. Plus, if your project is a massive one, it could become too large to fit onto floppy disk. Conversely, a project composed of a series of smaller subdocuments can be broken up among numerous floppy disks. 3 - Index [See: Index] There are three steps to creating a WordPerfect index for a document. Marking entries that you are referencing, defining your index and then generating the actual index. First, you must mark your index entries by searching for words/phrases with the Search command [See: Search] and then inserting an index command at each location. WordPerfect insists that you be consistent with your index entries. If you mark one entry as Garbage Trucks and another as garbage trucks, WordPerfect will consider them to be separate because they are not an exact match, letter for letter. 4 - ToA Short Form [See: Table Of Authorities] A table of authorities is most easily described as a combination of an index and a table of contents. People in the law profession might use a table of authorities to list the page numbers of all occurrences of a particular case, law or statute. This would be the table part of the table of authorities. The authority appears one time with its full title, and below it you would find the page references for individual citations. For example: Franklin v. The State of California, 48 Cal.App.9 (1990) There are two steps to creating a table of authorities. First, you locate the first occurrence of the authority and mark it as the long or full form authority (the complete name of the case, law or statute). Then, you search for all subsequent occurrences of this same authority and mark them as the short form of the authority. You do the same for other authorities, starting with the full form, followed by any short form references. Third, you define the style of your table of authorities. Finally, you tell WordPerfect to generate the table of authorities. There is one limitation to this feature: you can only have 16 different sections in your table of authorities. As an example, one of your sections might be entitled, State Appellate Court Cases, while another might read, Federal Court Cases. Write down the name and number of each of the different sections that you will want in your table of authorities. WordPerfect will refer to each section as a long form. 5 - Define Use this menu selection for defining a table of contents, list, index and/or table of authorities. It can also be used to edit a full-form table of authorities. 6 - Generate [See: Redline/Strikeout] This is used to remove redline/strikeout text from a document, compare disk and screen documents for redline and strikeout, expand or condense a master document, and/or generate tables, indexes, automatic references and endnote placements. END OF TEXT Master Documents <> A WordPerfect "Master Document" is a regular WordPerfect document that contains a list of all documents in a particular "project," in their correct order. WordPerfect refers to each document within a master document as a "subdocument." When you create a WordPerfect master document, the master document contains a special condensed version of all of the subdocuments. The master document in this case just lists the names of the subdocuments, and can therefore be rather small by itself. However, if you want to generate tables, lists, indexes and cross-references, you must "expand" the master document. When you do this, it grows to its true size (which can be very large, depending on the sizes of the various subdocuments). One advantage to creating a large document as a series of subdocuments is that smaller documents take up less memory; they load more quickly, save more quickly and can print more quickly. Plus, if your project is a massive one, it could become too large to fit onto floppy disk. Conversely, a project composed of a series of smaller subdocuments can be broken up among numerous floppy disks. <> You may find it a better idea to place all document formatting codes in the master document rather than in the individual subdocuments. <> 1. Start a new document. 2. Insert any page/document formatting codes that you may require for this project, such as footers, headers, page numbers, etc. 3. Place the cursor AFTER any formatting codes. You may need to use the Reveal Codes feature to view the position(s) of the code(s). [See: Reveal Codes] 4. While holding down the Alt key, press F5. This displays the Mark Text menu at the bottom of your screen. [See: Mark Text] 5. Press 2 for Subdoc. 6. WordPerfect asks you to specify the name of the subdocument. Type the name and press ENTER. 7. WordPerfect inserts a subdocument reference into your document which looks similar to this: Ŀ Subdoc: CHAP-1.WP Repeat steps #4-6 for the other subdocuments. Be sure that you insert each subdocument in the order that you want it to print. <> Once you've created a master document, you need to expand it before you can print it or create any lists, indexes, tables, etc. Here's how: 1. Clear the screen and retrieve your master document. 2. While holding down the Alt key, press F5. This displays the Mark Text menu at the bottom of your screen. 3. Press 6 for Generate. This takes you to the Mark Text:Generate menu. 4. Press 3 for Expand Master Document. WordPerfect displays a message saying, "Expanding master document." If WordPerfect is unable to locate one of the referenced subdocuments, you will see a message saying, "Subdoc not found (Press Enter to skip." If this happens, you can press F1 (Cancel) to cancel the expanding of the master document so that you can correct the mistake and try again. Or, simply press ENTER to ignore. <> You can make any changes yo like to the text of an expanded master document, to include the any tables, lists and or index. But, it's a better idea to condense the master document before editing the text, because the document will be smaller and easier to deal with. Edit your subdocuments separately and edit your master document in a condensed form to save yourself time. Here's how to condense a master document that you have expanded: 1. While holding down the Alt key, press F5. This displays the Mark Text menu at the bottom of your screen. 2. Press 6 for Generate. This takes you to the Mark Text:Generate menu. 3. Press 4 for Condense Master Document. 4. WordPerfect will ask you, "Save Subdocs Yes (No)." If you've made any editing changes to the subdocuments as they appear in the master document, press Y for Yes. Otherwise, press N for No. WordPerfect displays a message, "Condensing master document." If you told WordPerfect to save the subdocuments, the first time it comes to subdocument text in the master document, it stops and asks you, "Replace ? 1 Yes; 2 No; 3 Replace All Remaining," where "filename" is the name of the subdocument. You can selectively replace subdocuments, or simply press 3 for Replace All Remaining to have WordPerfect replace all of the subdocuments. <> Yes, you can also create master documents consisting of separate master documents! Similarly, a subdocument can contain other subdocuments. END OF TEXT Math This feature is quite complicated and a complete explanation is beyond the scope of this HelpSystem. However, let's take a broad look at the purpose of the Math feature and how it's used. WordPerfect's Math feature allows you to subtotal columns of numbers, total the subtotals, and perform grand totals. You can also calculate formulas across lines (such as commissions or taxes). To use this feature, follow these steps: 1. Set tab stops. [See: Tab Set] You'll probably want a Right- justified column for your first tab stop, containing the descriptive text. You'll want to set up Left-justified tab stops for the remaining columns. 2. Define math columns. To do this, hold down the Alt key and press F7. Press 2 for Math Def (Math Definition). You'll then be taken to the Math Definition menu. <> Your cursor will be positioned to the right of the "Type" menu selection, which consists of a row of 2s (the number 2). Notice that you are able to define up to 24 columns (titled A- X). Your first column, A, will normally be type "1," for Text. Use your right arrow key to move the cursor to the next column. Decide which type of column you want. Here's a brief explanation of the four column types: Calculation: There can be up to four columns of calculations across columns. If you choose this type of column, your cursor will drop down next to the "Calculation Formulas" selection on the Math Definition menu. Enter a formula with numbers and letters. One level of parentheses is allowed. For example, if you want column "E" to consist of the totals of columns A-E times the number .10 you would move your cursor to column E and make it type "0". Your cursor would then drop down to the "Calculation Formulas" selection where you would type: .10*(a+b+c+d+e) Text: For text, descriptions, etc. Numeric: For subtotals, totals and grand totals. Total: This is a special column for totals from columns to the left of this column. Once you've defined all of the columns that are to be used in your layout, you can also change the way negative numbers are displayed (either with parentheses or with minus symbols preceding the numbers) by moving your cursor down to the "Negative Numbers" selection (one row down from the "Type" choice) and either leaving each column with a left parenthesis symbol "(" or a minus sign "-". 3. Press F7 ONE TIME to exit from the Math Definition menu. 4. You'll see a menu at the bottom of your screen. Press 1 for Math On. The word "Math" will appear at the lower left area of your screen telling you that the Math feature is turned on, ready for you to start typing in the text, numbers or special symbols for the columns in your layout. Use the Tab key to move from tab stop to tab stop. In the columns that are to contain calculations made by WordPerfect, type one of the math operands: + (subtotal), = (total all subtotals above), * (total all totals above). 5. When you're ready to have WordPerfect automatically fill in the "blanks" and display calculations, leave your cursor on the last line of your layout (there should be an equal or plus sign there) and then hold down the Alt key and press F7. 6. Press 2 for Calculate. WordPerfect will insert calculations in the appropriate locations, although you'll have to manually remove the special symbols. 7. It's now time to turn the math mode Off. Hold down the Alt key and press F7. 8. Press 1 for Math Off. The word "Math" disappears from the lower left area of your screen. There are many good books on WordPerfect. Unfortunately, very few of them go into great detail about WordPerfect's Math feature. This may be because even the WordPerfect manual itself is somewhat vague about the various uses for this feature. END OF TEXT Merge <> This feature is most often used to create personalized form letters or mailing labels from a list of names/addresses. The Merge feature uses two documents to create a third "mailmerge" document. The first document is the "Primary" document, typically a form letter or document/label layout with special merge codes inserted where names and other variables are to be inserted during the merge operation. One unique application for this feature is to create a master form, such as an Employee Performance Report, with merge codes inserted in lieu of actual data. The second document is the "Secondary" document, consisting of names, address and/or other information. Each piece of information in the Secondary document will be identified with a merge code giving WordPerfect a way to identify it. However, each "record" in the Secondary document must contain the same number of "fields." If a particular field in a record has no information, you must create a blank field, consisting of only a merge code. (WordPerfect identifies a particular field in a record by its field number in a record.) How to create a Primary document: 1. Type the text, such as form letter, as you normally would. However, when you come to a place where you want to include a field of information from the Secondary document, you instead tell WordPerfect to insert a merge code. For a list of the WordPerfect 5.0 merge codes: [See: Merge Codes]. To insert any of these merge codes into a document, hold down the Shift key, press F9, and then press the appropriate letter of the alphabet. 2. Save your document. How to create a Secondary document: 1. The Secondary document is simply a sequential list. To start a new record, insert the ^N code [See: Merge Codes]. Press ENTER so that the ^N is on a line by itself. Type each field. End each field with the ^R code. End each record with the ^E code, which should appear on a line by itself. 2. Save your document. How to perform the merge operation: 1. Clear the screen. 2. Hold down the Ctrl key and press F9. 3. Press 1 for Merge. 4. WordPerfect prompts you for the Primary file name. Type the name and press ENTER. 5. WordPerfect prompts you for the Secondary file name. Type the name and press ENTER. END OF TEXT Merge Codes <> ^C Pauses and requests information to be input directly from the keyboard. This is one of the most useful abilities of the Merge feature, because it allows you to create a "forms fill-in" procedure. This is used for a document that needs certain information filled in on a repetitive basis. For example, you may have a standard contract with specific places in the text where items such as a client's name should be entered. By using the ^C code in your Primary file, the merge process pauses whenever it encounters this code, positions the cursor at the location that the ^C was encountered in the Primary document, and waits for user input. The input is ended by pressing F9, at which time the merge procedure continues. It is very useful to combine this merge code with the ^O ("O" as in Olive, not the number "0"), which allows you to display a prompt up to 49 characters long, at the bottom of the screen. A "prompt" is a message to be displayed to the user, such as instructing the user what sort of information is to be typed. Be sure to insert the ^O code before the ^C merge code. Position the cursor in the Primary document at the location you want the user to input information. Insert the ^O code by holding down the Shift key and pressing "O." Then, type up to 49 characters which you want displayed as the user prompt. Hold down the Shift key again and press "O" and another ^O code will be inserted. Then, insert the ^C code by holding down the Shift key and pressing "C." During the actual merge sequence, the ^O codes and all the text between them will be removed from the Primary document. The "message" will appear at the bottom of the screen and will remain there until the user types in something and/or presses F9 to resume the merge. Usage example: ^OEnter the client's name^O^C ^D Automatically inserts the current date. If you want to see what the current date format is: [See: Date] ^E Used in the Secondary file to show WordPerfect where the end of a record is. This code should appear on a line all by itself. ^F Let's you specify a particular field number in the Secondary file. Let's say this is a record in your Secondary file (keep in mind that the ^R codes are used to mark the end of each field in a record): Bob^R Jones^R Technology Amuck Corporation^R 1122 1st Avenue^ Seattle^R Washington^R 98134^R ^E You may want the "Technology Amuck Corporation" field to be inserted at a particular location in your Primary document. To do this, move the cursor to that location. Then, hold down the Shift key and press F9. Press F and WordPerfect will ask you to specify which field. In this example the field number is 3 (it's the third line ending with ^R in the record) so you would type 3 and press ENTER. ^G Tells WordPerfect to execute a macro at the location in the merge document where this code occurs. ^N Tells WordPerfect to look for the next record in the Secondary file. ^O See the "^C" explanation above. ^P Tells WordPerfect to start using a different Primary file. Position the cursor, hold down the Shift key, press F9. The ^P merge code appears. Type the name of the file. Insert another ^P merge code directly after the file name. If you do not specify a file name, the merge continues by going to the top of the current Primary file. ^Q Tells WordPerfect to quit merging. When the merge encounters this code in either the Primary or Secondary document, the merge process will cease. This is normally used in the Secondary file. ^R Used in the Secondary file to mark the end of a field in record. ^S Used in the Primary file to tell WordPerfect to switch to a different Secondary file. Insert the ^S code. Type the name of the file and then insert another ^S code directly after the file name. If you do not specify a file name, the merge will continue by restarting at the top of the current Secondary file. ^T Used in Primary file to print all of the text that has been merged so far. After the text has been sent to the printer, the screen is cleared. ^U Used in the Primary file to tell WordPerfect to update the current screen display during the merge. Normally, the screen is not updated during the merge, so it's not possible to tell how far along WordPerfect is as the merge is taking place. You will probably want to use this in conjunction with the ^O and ^C codes, which are explained above. ^V Used in the Primary file to tell WordPerfect to insert an actual merge code into the newly-created "mailmerge" document. This lets you create a new Primary merge document for a future merge operation! END OF TEXT Move <> There are two ways to move or copy text in WordPerfect. If you want to move or copy a single sentence, paragraph, or page, the program has an easy way of helping you to define the text to be moved. If you want to move or copy any other amount of text, you need to use the Block feature [See: Block] to mark the text first. When you move or copy text, WordPerfect "remembers" it in a memory buffer. You then position the cursor to where you want the text to be placed and you then retrieve the text from the buffer. The difference between the Move and Copy features is that with Move, the original text is deleted. Copying text is the process of duplicating text. <> 1. Position the cursor to anywhere within one of these units (sentence, paragraph or page). 2. Press and hold down the Ctrl key and press F4. 3. Press S to move/copy sentence, press P for a paragraph or A for the full (current) page. Once you type a letter, you will see the text you specified highlighted on screen. If the text that is highlighted is not the text you want to move/copy, press F1 to cancel the operation and repeat steps 1-3. 4. Press M to move, C to copy (or D to delete the highlighted text). 5. Position the cursor where you want the move/copy text to be inserted. This can include switching to a second document [See: Switch] or even clearing the screen and either starting a new document or retrieving an existing document. 6. Press ENTER at the location where you want the text inserted. <> 1. Position the cursor at the start of the text. 2. Hold down the Alt key and press F4. This turns on the Block feature. [See: Block] 3. Move the cursor to the end of the text for the Move/Copy operation. 4. Hold down the Ctrl key and press F4. The Move menu appears at the bottom of the screen with these options: 1 - Block Move/Copy all highlighted text. 2 - Tabular Column A column of text separated from other text by Tabs, spaces or Indents. While block-selecting the column, the cursor can be placed anywhere within the first and last lines of the column. 3 - Rectangle The rectangular block of text defined by the starting and ending locations of the cursor. While blocking the rectangle, the cursor should start in either the upper left or lower right corner of the rectangle and end in the opposite corner. Choose one of these options. 5. You now have four new choices: 1 - Move Remove the selected text and move it to a new location. 2 - Copy Make a copy of the text and insert the copy in a new location. 3 - Delete Delete the selected text. 4 - Append Add the selected text to the end of a different file. You are asked to specify the file name. Type the name and press ENTER. If you choose 1 or 2, you will now be instructed to move the cursor to the location in the current document where you want the text inserted. Move the cursor there and press ENTER. END OF TEXT Other Format Sorry, no text available for this subject - available in registered version of HelpSystem only. Price is $26.50, including $1.50 shipping. Washington State residents add appropriate sales tax. Make check/money order payable to Steve Lawrence. Steve Lawrence 1116 NW 56th Street Seattle, WA 98107 (206) 781-0924. Sorry, no credit cards or CODs accepted at this time. END OF TEXT Outline Sorry, no text available for this subject - available in registered version of HelpSystem only. Price is $26.50, including $1.50 shipping. Washington State residents add appropriate sales tax. Make check/money order payable to Steve Lawrence. Steve Lawrence 1116 NW 56th Street Seattle, WA 98107 (206) 781-0924. 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